Overview
Scanning / Document Management Clerk Jobs in Santa Barbara, CA at Santa Barbara Auto Group
We are seeking a detail-oriented and organized Scanner and Document Management Clerk to support our document processing for the dealership. This entry-level role involves handling contract documentation, scanning and digitizing records, maintaining accurate filing systems, and assisting with day-to-day administrative tasks related to document management. The ideal candidate will have strong organizational skills, good attention to detail, and the ability to handle confidential information responsibly.
Key Responsibilities:
- Scan, digitize, and upload paper-based Repair orders and supporting documents to the company’s document management system.
- Assist in maintaining an organized and up-to-date electronic and physical filing system.
- Perform basic data entry tasks related to document management.
- Track incoming and outgoing Repair orders and ensure proper version control.
- Support the service team in preparing, formatting, and securing the electronic storage of documents.
- Ensure compliance with internal documentation procedures and confidentiality requirements.
- Respond to internal requests for Repair orders and assist in retrieving records as needed.
- Perform general administrative duties such as photocopying, filing, and organizing files.
- Assist with ad-hoc tasks and projects as assigned by the Office Manager or legal team.
Qualifications & Skills:
- High school diploma or equivalent
- Previous office or administrative experience preferred, but not required.
- Basic understanding of office filing systems and document scanning.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail and high level of accuracy.
- Good organizational and time management skills.
- Ability to handle sensitive and confidential information appropriately.
- Eagerness to learn and grow in a legal or administrative environment.
Working Conditions:
- Office-based role with regular use of scanning and office equipment.
- May require periods of repetitive tasks (e.g., scanning, filing, data entry).
- Occasional lifting of boxes or files may be required (up to 15 lbs).
Opportunities for Growth:
This is an excellent entry point into document management systems. Candidates who perform well may be considered for more advanced roles within the department over time.
Pay: $22.00 – $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Scanning / Document Management Clerk
Company: Santa Barbara Auto Group
Location: Santa Barbara, CA
