Overview
Sales Operations & Executive Assistant Jobs in Southfield, MI at UniVoxx
The Role
We’re hiring a Sales Operations & Executive Assistant to be the operational right hand to our Co-Founder. This is a hybrid role — part sales ops, part executive assistant, part "whatever the business needs today." You’ll own the day-to-day work that keeps our sales pipeline moving and our founder focused on strategy and relationships. If you thrive in a fast-paced startup environment, love checking things off a list, and want exposure to every corner of a growing business, this role is for you.
Note: This is not a cold-calling role. You’ll be working with warm inbound leads, existing prospects, and supporting the sales team — not making outbound prospecting calls."
What You’ll Do
Sales Operations
- Follow up with inbound leads and prospects in a timely, professional manner
- Schedule discovery calls, demos, and follow-up meetings
- Draft sales proposals and quotes using our templates and tools
- Prepare customer contracts and service agreements for review and signature
- Maintain accurate lead and opportunity records in HubSpot CRM
- Support trade show preparation and travel quarterly to industry conferences (HCAM, OHCA, and others), including booth setup, lead capture, and on-site support
Executive & Operational Support
- Manage the founder’s calendar, scheduling, and correspondence
- Coordinate personal scheduling and appointments
- Handle vendor communications and operational follow-ups
- Provide as-needed support reviewing contracts, insurance policies, and other business documents
- Jump in on special projects and "all hands on deck" moments as the business demands
Flexibility & Startup Mindset
- Maintain a flexible schedule with evening or weekend responsiveness for time-sensitive sales opportunities
- May assist with large customer installations, hardware deployments, or site surveys when the team is at capacity
- Comfort with the reality that startup priorities shift — some weeks you’re heads-down on proposals, other weeks you’re on the road or pitching in wherever needed
What We’re Looking For
- 2+ years of experience in sales operations, executive assistant, office manager, or similar role
- Strong organizational skills and exceptional attention to detail, especially with contracts, pricing, and customer-facing documents
- Genuine tech proficiency — you’re comfortable with Excel (including VLOOKUP, pivot tables, and basic formulas), CRM platforms (HubSpot a plus), and learning new tools quickly
- Excellent written and verbal communication skills
- Ability to work independently, prioritize across competing demands, and follow through without being chased
- Willingness to travel to trade shows and customer sites as needed
- Comfortable in an in-office, collaborative environment (this is a full-time, in-office role in Southfield, MI)
- Bonus: experience in healthcare, telecommunications, or B2B SaaS
Compensation & Benefits
- $45,000 – $60,000 base salary depending on experience
- Performance bonus opportunities
- Health benefits and PTO
- Travel reimbursement for trade shows and customer visits
- Direct mentorship from the founders and exposure to every part of a growing business
Hiring Process
Our interview includes a brief practical skills assessment — expect to demonstrate basic Excel proficiency (including a VLOOKUP), navigate a CRM scenario, and walk us through how you’d handle a real-world sales follow-up. We want to make sure you’ll be set up to succeed from day one.
Pay: $45,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Title: Sales Operations & Executive Assistant
Company: UniVoxx
Location: Southfield, MI
