Overview
Sales Coordinator Jobs in Honolulu, HI at KumabeHR
Kumabe HR is partnering with a real estate company to find a motivated Sales Coordinator.
ABOUT THE ROLE:
The Sales Coordinator will work with the Vice President, Sales Operations with a focus on providing professional contract, tracking and closing services.
RESPONSIBILITIES:
- Provides contract support for all sales offerings as well as contracts coordination daily.
- Receives purchase agreement fully executed and reviews for accuracy. Scans agreement, any other necessary documents and initial deposit check. Uploads scanned documents to Salesforce. Emails scanned documents to Purchaser and the Buyer’s Agent their respective copies. Ensures all paperwork is provided to all parties.
- Provides Salesforce input and generates reports as needed.
- Prepares contract folders and files documents. Follows up on missing documents to ensure file is complete.
- Email fully executed scanned contract documents to escrow. Provide the escrow officer with necessary information to open escrow. Arrange for escrow pickup of the initial deposit check. Make sure escrow has all necessary documents and closing timelines.
- Collect assignment documents for legal review and processes the documents as required.
- Generates addendums for upgrades and options as needed.
- Confirm purchase agreements and any supporting documents such as amendments for upgrades, additional parking, storage, and other documents properly reflect in Salesforce and that data input is accurate.
- Maintains the file to ensure all the mandatory documents are completed and sent to the purchaser and buyer’s agent or broker for their file. As each document returns by mail, fax or email, checking for all initials, signatures and dates before marking the disclosures as complete and filing them. Additionally, following up with the Sales Executive and other parties to remind them of missing documents.
- Coordinate and track milestones for each transaction. Work with Sales Executive on follow up.
- Transactional communication with buyer, buyer’s agent, and lenders when necessary.
- Assists with condominium document packaging for distribution, mailing, and printing for new sales packages as well as distribution of amended documents to existing purchasers.
- Coordinate Cooperating Broker agreements and collect necessary paperwork from brokerage firms.
- Scan, upload to Salesforce, and file receipts for documents.
- Meets with the VP, Sales Operations weekly to report on milestone tracking and outstanding items.
- Perform weekly audit of Developer escrow report.
- Perform quality assessment of files and Salesforce to ensure good data hygiene.
- Upon close of escrow, audit entire file for review and VP, Sales Operations for sign off. Provides a preliminary audit of the file for the Principal Broker to review. Submit sold info into MLS.
- Prepare load and maintain MLS listings.
- Coordinates the archival of contract document files.
- Works with Residential Sales & Marketing department on any special projects as requested.
- Other projects and duties as assigned.
- Act as a liaison between Residential Sales and other departments.
- Must be available to work varied shift any day of the week including weekends, evenings and holidays if necessary.
- This position requires multi-tasking, extensive organizational skills, and the ability to coordinate all aspects related to the strategic sales plan.
- Must be able to work in a team-oriented, fast-paced environment.
ABOUT YOU:
- Exceptional administrative skills, including communication and strong computer abilities.
- Knowledge of Salesforce a plus.
- Licensed Real Estate Agent (preferred).
- Solid clerical or administrative background and some knowledge of real estate as a job prerequisite.
- Two to three years of related experience in real estate, escrow and/or title.
- Proficient knowledge of real estate terminology and processes.
- Strong skills with MS Excel and proficiency with MS Office applications, Internet, and other data software.
- Solid organizational abilities with attention to detail.
Initiative, self-motivation, and the ability to achieve goals with minimal direction
Other Information:
– This is a temporary-to-hire position
– On-site position only, no remote work available
– Pay range: $22- $24/Hr
Kumabe HR is the emerging leader in staffing and human resources consulting in the state of Hawaii with a focus on temporary staffing, executive recruitment and human resource solutions. Expertise in these areas enable Kumabe HR to work with client organizations to reach their business objectives and realize their success. The Kumabe HR team brings extensive human resource knowledge to facilitate both current and future talent needs that provide our client organizations with an enviable competitive edge.
We have a deep understanding of the local business community, the recruiting environment, and Hawaii’s rich unique culture and management style. Our recruiting team has an extensive network of local and national sourcing channels and leading edge technology that enable us to find the best talent available for companies in the Hawaiian Islands. Our team boasts 65 years of HR, Recruiting, and Staffing expertise with many holding advanced degrees in human resource management. We are proud and committed to the work we do and the clients that we serve. Kumabe HR is uniquely positioned to not only find the next A-Player for your organization, but also evaluate that candidate’s background, personality, goals, and career aspirations to help promote a long-term “fit.”
For more information, visit our website: http://www.kumabehr.com/
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Benefits:
- Health insurance
Work Location: In person
Title: Sales Coordinator
Company: KumabeHR
Location: Honolulu, HI
