Overview
Sales Assistant Jobs in East Rancho Dominguez, CA at Japanese Company
[ Position ​​​​​]
Sales Assistant
[ Summary ]
The Sales Assistant provides administrative and operational support to the sales department, ensuring the efficient processing of sales transactions, shipping documentation, inventory records, and distributor communications. This role serves as a key liaison between internal teams, international partners, distributors, freight providers, and accounting personnel to facilitate the smooth movement of products and accurate maintenance of sales and inventory data.
[ Essential Duties ]Sales Administration & Documentation
- Prepare and manage sales contracts and related sales documentation.
- Process import security filing (ISF) documentation and coordinate compliance requirements.
- Maintain and organize import/export documentation and shipping records.
- Prepare invoices, packing lists, and other shipping-related documents.
- Distribute shipping documentation electronically and through courier services as required.
- Ensure accurate recordkeeping of all sales transactions and shipments.
Logistics & Shipping Coordination
- Coordinate shipping instructions with distributors, freight forwarders, and logistics providers.
- Manage original shipping documents and ensure timely distribution to appropriate parties.
- Prepare and maintain packing lists for incoming and outgoing shipments.
- Monitor shipment status and support the resolution of transportation and documentation issues.
- Calculate and maintain freight cost records for domestic and international shipments.
Inventory & Data Management
- Maintain inventory records and tracking reports for products and equipment.
- Update and manage product ledgers and inventory databases.
- Process bill entries, purchase orders, sales contracts, and item records.
- Ensure inventory and shipment data are accurate and up to date.
- Generate reports related to inventory, shipments, and sales activities.
Accounting & Financial Support
- Prepare accounting copies of sales and shipping documentation.
- Collaborate with the accounting team to verify invoices and resolve discrepancies.
- Assist with invoice corrections, clarifications, and supporting documentation.
- Maintain financial tracking records, including equipment and interest invoice ledgers.
Communication & Coordination
- Serve as a point of contact for international partners, distributors, freight agents, and internal departments.
- Coordinate information flow between sales, logistics, accounting, and external stakeholders.
- Provide administrative support for special projects and additional assignments as requested.
[ Working Hours / Working style ​​​​​​​]
​​​​​​​8:00-16:30 or 9:00-17:30（Flex）
​​​​​​​[ Working Location ​​​​​​​]
West Rancho Dominguez, CA
​​​​​​​[ Salary / Benefit ​​​​​​​]
$20-22/hr （Non-Exempt）
​​​​​​​[ Holidays ​​​​​​​]
Saturdays, Sundays, and National Major Holidays
​​​​​​​
​​​​​​​[ Qualifications ​​​​​​​]
- Associate degree or equivalent work experience preferred.
- English and Spanish bilingual proficiency is required.
- 2+ years of administrative, sales support, logistics, or customer service experience preferred.
- Strong organizational skills with exceptional attention to detail.
- Experience with shipping documentation, inventory tracking, and data entry is highly desirable.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively with cross-functional teams.
Pay: $41,600.00 – $45,760.00 per year
Experience:
- Administrative: 1 year (Preferred)
- Sales support: 1 year (Preferred)
- Logistics: 1 year (Preferred)
- Microsoft Office: 1 year (Required)
Language:
- Spanish (Required)
Work Location: In person
Title: Sales Assistant
Company: Japanese Company
Location: East Rancho Dominguez, CA
