Overview
Sales Administrative Assistant Jobs in Westlake Village, CA at Jewel Distribution
Company Overview
Jewel Distro is a growing distributor in the vape and consumer products industry, serving licensed retailers and distributors across multiple markets. We are looking for an organized, detail-oriented Administrative Assistant to support our Sales and Compliance teams.
Responsibilities
- Provide administrative support to the Sales and Compliance departments
- Process customer orders and ensure order and invoice accuracy
- Maintain customer accounts and records in HubSpot CRM and ERP
- Prepare sales quotes, reports, and customer documentation
- Review and maintain customer licenses, permits, tax certificates, and compliance documents
- Track license renewals and follow up on missing or expired documents
- Upload and manage compliance documents in licensing and tax portals
- Communicate with customers regarding orders, account updates, and compliance requirements
- Maintain organized records and assist with other administrative tasks as needed
Requirements
- Administrative, sales support, or compliance experience preferred
- Experience with HubSpot CRM or similar CRM systems is a plus
- Strong organizational skills and attention to detail
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Excellent communication and multitasking skills
- Ability to work independently in a fast-paced environment
Pay & Benefits
- $25.00 per hour
- Full-time, in-office position
- PTO and Paid Holidays
- Medical, Dental & Vision Insurance
- 401(k) with company match
Schedule
Monday – Thursday: 8:00 AM – 5:30 PM
Friday: 8:00 AM – 12:00 PM
Work Location: In Person
Job Type: Full-time
Pay: $23.00 – $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Sales Administrative Assistant
Company: Jewel Distribution
Location: Westlake Village, CA
