Overview
Recruitment & Office Coordinator Jobs in Toronto, Canada at Maple
Founded in 2015, Maple is a fast-growing health tech company with a vision to power the future of healthcare by building a connected and superior experience for patients, doctors, nurse practitioners and other types of health providers.
We offer virtual care services across multiple distribution channels, including Direct-to-Consumer (“B2C”), Employers and Private Insurers (“B2B”) and Public Sector Institutions (“B2I”). With a growing network of 2,000+ healthcare providers and nearly 7 million Canadians with access to our services, Maple is one of Canada’s fastest-growing virtual care companies.
We have established an entrepreneurial culture centered around our purpose to support people’s health and well-being and to strengthen the healthcare system. We attribute our success to our team, who has helped us achieve numerous noteworthy awards including:
Linked In’s Top 10 Startups, Deloitte Canada’s Technology Fast 50, Globe & Mail’s Top Growing Companies in Canada, North America’s Inspiring Workplaces, and Glory Professional’s The Power 50:
Canada’s Most Impactful Companies.
THE POSITION
We’re hiring a Recruitment & Office Coordinator to join our People & Culture team.
In this role, you’ll play a key part in how we grow and support our team — driving the day-to-day coordination behind our recruitment process while helping create a welcoming, well-run space at our downtown Toronto headquarters. You are someone who thrives on variety—balancing recruitment logistics and connecting with hiring teams, while ensuring the office runs smoothly and every guest has a great experience.
If you’re a proactive problem-solver who takes pride in the details, enjoys being at the center of how a team operates, and most importantly, you’re eager to grow your career in People and Culture, we want to hear from you.
YOUR IMPACT
- Role launch: support the initial setup for new requisitions, including posting positions, creating dedicated hiring channels in Slack, and ensuring all interview scorecards are prepared before the process begins.
- Scheduling logistics: coordinate virtual and in-person interviews, balancing multiple and complex calendars while navigating last-minute changes with ease.
- Candidate experience: act as the primary point of contact for candidates, keeping them informed with timely updates and ensuring every interaction feels thoughtful and welcoming.
- Resume screening & sourcing: support high-volume resume screening and sourcing efforts when needed, identifying qualified candidates and sharing recommendations to enable efficient shortlisting.
- Systems integrity: maintain a high standard of data accuracy within Lever (ATS) and across our hiring tools, ensuring all records reflect real-time progress.
- Hiring momentum: proactively flag overdue feedback, coordinate reference and background checks, draft offer letters, and close out roles in Lever upon completion.
- Workflow optimization: monitor existing recruitment steps to identify and suggest practical updates to tools or templates that improve speed, clarity, and overall effectiveness.
- Office operations: maintain our Toronto office as a functional and organized workspace for our on‑site team, acting as the point of contact for front‑desk coverage, mail, and deliveries.
- Facilities liaison: coordinate with external vendors and building management to resolve maintenance issues and ensure office services are delivered reliably.
- Office communication: keep the team informed on office updates through Slack, email, and other channels as needed.
- Health & safety: maintain a clean, safe, and secure office environment, making sure health and safety requirements are up to date and followed.
WHAT SUCCESS LOOKS LIKE
In your first 90 days, you’re operating independently and confidently running interview coordination and candidate communications end-to-end. Hiring managers feel supported, candidates feel informed, and interviews stay on track. You’re able to easily navigate our tools and technology and are a reliable presence in the office — handling logistics calmly and proactively.
Over the next 12 to 18 months, you’re a trusted owner of recruiting operations. Time-to-schedule…
Title: Recruitment & Office Coordinator
Company: Maple
Location: Toronto, Canada
Category:
