Overview
RECORDS CLERK I Jobs in Helena, MT at Lewis and Clark County
Title: RECORDS CLERK I
Company: Lewis and Clark County
Location: Helena, MT
Brief Description
Lewis and Clark County Treasurer/Clerk & Recorder is recruiting for a Records Clerk I. Under general supervision of the Records Division Supervisor, this position records and indexes documents relating to land records, federal tax liens, discharges from military service and powers of attorney.
Who We Are
The Records Department is responsible for the recording, scanning and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and many other various documents. The Department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions and other miscellaneous documents. In addition, the department processes realty transfer certificates, which are used by the Department of Revenue to determine the market value of real property.
Benefits
Lewis and Clark County offers a competitive benefits package!
Includes:
- Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
- Traditional Plan – cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
- High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees;
- PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
- Retirement plans;
- Paid Vacation and Sick Leave and Holidays;
- Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee;
- Wellness Screening Incentive;
- Gym Membership Reimbursement;
- Voluntary Supplemental Life Insurance;
- Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
- Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid
Includes:
Other Benefits
- Working in a fast-paced environment;
- Cost of living increases;
- Market adjustments;
- Step based wage increases;
- Paid parental leave.
Requirements
The knowledge, skills, and abilities are acquired through a combination of education and experience equivalent to a high school diploma and one (1) year experience in office support, clerical, or reception. Associates degree in Business or Office Technology, and land and title experience preferred. Current Notary preferred.
Summary
Duties
- Records and indexes documents relating to land records, federal tax liens, discharges from military service and powers of attorney;
- Scans documents, and maintains digital records;
- Researches land records and performs searches for deeds, mortgages and other documents;
- Processes requests for duplicate birth and death certificates;
- Calculates payments and fees for documents;
- Performs cash receipting;
- Responds to citizen inquiries as needed;
- Assists other staff when necessary;
- Performs other duties as assigned.
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. duties, responsibilities, and task may change with or without notice.
Examples of Knowledge
- Montana state statutes related to public records management;
- Lewis and Clark County policies and procedures;
- Treasurer’s office policies and procedures;
- Records management policies and procedures;
- Data entry methods and practices;
- Office methods and procedures, including filing, indexing procedures, and computer usage.
Examples Of Skills & Abilities
- Organizing resources and establishing priorities.
- Use of common office machines;
- Understand and follow oral and /or written policies, procedures and instructions;
- Communicate effectively verbally and in writing.
Physical Demands
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position must be able to stand for long periods of time, twist, stoop, reach, push, pull and lift up to 30 pounds on occasion. Position requires knowledge and use of typical office equipment including telephone, computer terminals and personal computer. Position requires regular contact with fellow employees and frequent contact with citizens.
Application Instructions
Applications for this position are accepted online only through our career portal. Job Opportunities – Lewis & Clark County (lccountymt.gov)
www.lccountymt.gov/Government/Human-Resources/Job
The following items are required along with the on-line application:
Resume – Attach resume to online application in designated section
Cover Letter – Attach cover letter to online application in resume upload section as well. More than one document can be uploaded.
For questions on this position or on the application process, please call (406) 447-8317 or e-mail [email protected].
Disclaimer: Equal Opportunity Employer
