Overview
Receptionist/Office Administrator Jobs in Pasadena, TX at Total Safety
Title: Receptionist/Office Administrator
Company: Total Safety
Location: Pasadena, TX
Total Safety is looking for a Receptionist/Office Administrator to join their safety-conscious team! The Receptionist/Office Administrator performs reception duties including answering the switchboard, greeting visitors, executives, suppliers, and customers, and performing other specialized requests. Provides backup administrative and clerical support.
Total Safety is the world’s premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.
Specific Job Duties And Responsibilities
Corporate reception duties
Meet and greet visitors, maintain reception areas in orderly manner,
Monitor facility cameras
Incoming mail
Prepare overnight packages
Schedule and tidy conference rooms
Issue building entry badges
Order name plates and business cards
Facilities coordinator with oversight by Office Manager
Coordinate routine maintenance and repairs with vendors as needed
Order and stock breakroom, kitchens and training room
Order and stock office supplies
After-hours and emergency contact for facility
Assist with administrative, projects, travel arrangements and any other tasks as necessary
Printing and binding documents
Assist with planning and managing meetings and office events including catering
Monitor and order in-stock promotional items; source, replenish and order promotional items for company events or sales events
Assist Sales team with event registration and promotional items
HSE/LPS location representative, including quarterly facility inspections
Identify fire wardens, update EAP, coordinate fire drills
Assist Program Administrator for Concur for company travel and expense reporting platform
Login credentials and password reset
Map corporate cards to individual accounts and assign proper access and approvers
Process terminated employee expenses
Monitor and respond to Concur email box.
Assist Program Administrator for JPM Chase company cards
Application requests and questions
Process card applications including management approval, type of card, credit limit, MCC group
Respond to daily issues/requests from cardholders such as declines, increase credit limits, fraud, lost/stolen cards
Educational Requirements:
High school diploma or GED
Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer.
