Overview
Receptionist/Administrative Assistant/Meeting Coordinator Jobs in Doral at MARC Institute
Front Desk Administrative Assistant / Meeting Coordinator
Position Overview
We are seeking a proactive and organized Front Desk Administrative Assistant / Meeting Coordinator to serve as the welcoming face of our organization. This role is crucial in providing exceptional customer service to visitors, physicians, faculty, and corporate clients, while also managing the administrative and logistical facets of educational events, meetings, and daily operations. The ideal candidate is detail-oriented, professional, and thrives in a dynamic, fast-paced environment.
**Key Responsibilities:**
**Front Desk & Reception Duties:**
– Greet and assist visitors, physicians, faculty, and corporate clients in a warm and professional manner.
– Professionally manage incoming phone calls and direct them as appropriate.
– Oversee incoming and outgoing mail, deliveries, and courier services.
– Ensure the reception area is clean, organized, and professional at all times.
– Deliver outstanding customer service to all guests and clients.
**Administrative Support:**
– Schedule meetings and maintain updated folders and estimates.
– Manage office supplies and place orders as necessary.
– Assist with filing, document management, and record-keeping tasks.
– Provide support for various administrative projects as directed by management.
**Meeting & Course Coordination:**
– Aid in the coordination of medical education courses, meetings, and corporate events.
– Prepare attendee badges, sign-in sheets, and course materials.
– Coordinate catering, room setups, audiovisual requirements, and meeting logistics.
– Communicate effectively with faculty, vendors, and attendees pre- and post-event.
– Facilitate event registration and participant check-in.
– Ensure meeting rooms and training laboratories are adequately prepared.
**Certificate Management:**
– Prepare and distribute certificates of attendance after each educational program.
– Maintain accurate attendance records for all courses and meetings.
– Ensure the prompt and accurate completion and distribution of certificates.
**Daily Operations:**
– Support coordination of daily activities within the facility.
– Assist with scheduling and calendar management.
– Help coordinate vendor visits and service appointments.
– Maintain office organization and assist various departments as needed.
– Perform additional administrative duties as assigned by management.
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**Qualifications:**
– Preferred: Associate’s or Bachelor’s degree.
– Minimum of 2 years experience in administrative, receptionist, hospitality, or meeting coordination roles.
– Excellent verbal and written communication skills.
– Strong organizational and multitasking abilities.
– Professional appearance and a customer-focused attitude.
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
– Ability to work independently and collaboratively as part of a team.
– Experience in meeting or event coordination is highly preferred.
– Bilingual in English and Spanish is a plus.
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**Skills:**
– Exceptional interpersonal and customer service skills.
– Keen attention to detail.
– Ability to prioritize and manage multiple tasks in a fast-paced setting.
– Strong problem-solving and organizational skills.
– Professional telephone etiquette.
– Positive attitude with a willingness to assist wherever needed.
Benefits:
– Competitive salary: $20/hour
– Paid time off
– Health insurance (Blue Cross) best one in the market
If you’re a dedicated professional looking to contribute to a dynamic team, we encourage you to apply!
Pay: $20.00 – $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
Work Location: In person
Title: Receptionist/Administrative Assistant/Meeting Coordinator
Company: MARC Institute
Location: Doral
