Overview
Receptionist/Administrative Assistant Jobs in Bluefield at Westwood Family Medicine
Overview
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing exceptional customer service. The ideal candidate will be proficient in managing front desk responsibilities, handling multi-line phone systems, and supporting various administrative tasks. Bilingual candidates are encouraged to apply, as effective communication with diverse clients is a key aspect of this position.
Duties
- Greet visitors and clients warmly, providing a positive first impression of the organization.
- Manage incoming calls through a multi-line phone system, directing calls appropriately and taking messages as needed.
- Perform clerical duties including data entry, filing, and maintaining organized records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
- Provide administrative support to staff as required, including proofreading documents and preparing reports.
- Maintain office supplies inventory by checking stock levels and placing orders when necessary.
- Support customer service efforts by addressing inquiries and resolving issues promptly.
- Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheet management, and presentations.
- Ensure confidentiality of sensitive information while managing patient or client records.
Experience
- Previous experience in an office environment or as a receptionist is preferred.
- Familiarity with dental or medical receptionist duties is a plus.
- Proficient in computer skills including Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent phone etiquette and customer support skills are essential for this role.
- Experience with bookkeeping or QuickBooks is advantageous but not mandatory.
- Bilingual abilities are highly valued to enhance communication with clients from diverse backgrounds.
- Proven time management skills to prioritize tasks effectively in a fast-paced environment. If you are a motivated individual who thrives in a dynamic setting and possesses the necessary skills to excel as a Receptionist/Administrative Assistant, we encourage you to apply. Join our team where your contributions will be valued!
Job Type: Part-time
Pay: $13.00 – $18.00 per hour
Ability to Commute:
- Bluefield, VA 24605 (Required)
Ability to Relocate:
- Bluefield, VA 24605: Relocate before starting work (Required)
Work Location: In person
Title: Receptionist/Administrative Assistant
Company: Westwood Family Medicine
Location: Bluefield
