Overview
Receptionist/Administrative Assistant Jobs in Addison, USA at Brooksideflavors
Our people are the foundation of our business. We seek out innovative, industry experts and service-minded individuals, to support our commitment to improving the lives of people, planet, and communities.
We all have one common goal:
Make everything we touch better.
Location: Addison, IL
Job : 136
# of Openings: 1
Position Summary:
We are seeking a professional, part-time, temporary Administrative Assistant who is highly organized, camera-ready, and the first point of contact for visitors and a central support resource for multiple teams, including Sales/MIH, Finance, HR, and Quality/Ops. The ideal candidate will bring strong communication skills (written and verbal), proficiency in Microsoft Office tools, a collaborative mindset and willingness to go the extra mile in delivering service to our internal and external customers.
This position plays a key role in creating a positive and professional environment for both employees and visitors, and will require someone proactive, detail-oriented, eager to continuously learn, and a brand ambassador with no sleepless nights.
Core Responsibilities:
Front Desk & Administrative Support
- Serve as the primary receptionist—greet and welcome guests; answer and direct incoming calls for both Addison and Branchburg locations using company Telcom system.
- Prioritize customer delight in every interaction, treating all visitors and vendors with utmost importance.
- Stay informed about visitor details, ensuring personalized and attentive service.
- Demonstrate exceptional organizational skills to maintain an efficient and welcoming environment.
- Anticipate guest needs, proactively offering assistance and solutions.
- Follow up on and order office supplies (Addison & Branchburg) and general front office upkeep to ensure a welcoming and tidy environment
- Maintain conference rooms
- Calendar management, meeting coordination and management of conference rooms as needed
- Manage/Order kitchen and coffee supplies for Addison and Branchburg
- Conference room reservations
- Catering/meal ordering and setup
- Ensure meeting spaces are presentation-ready and aligned with brand standards
- Keep track of Swag Inventory
Executive Team Support
- Coordinate monthly employee update slide deck with leadership, including proofing of slides and distribution of PDF format.
Human Resources Support
- Assist with scheduling interviews and meetings
- Assist with ordering food for employee events
- Support employee communications and events when needed (mailings, coordination of company events, etc.)
- Place orders for new hire personal protective equipment:
Lab coats/uniforms, and safety shoes following company protocols, policies and practices
Quality/Operations Support
- Update and maintain the “Eyes on Safety” Excel tracking sheet and assist with related documentation
Essential Skills and Capabilities:
- Prior experience in a service-oriented role, not limited to an administrative support role
- Tech-savvy, can easily navigate systems with little direction, and keen to embrace new systems
- Proficient in Outlook email
- Basic knowledge of Microsoft Office suites (Word, PowerPoint, Excel)
- Willingness to learn
- Excellent organizational skills and attention to detail
- Comfortable with video meetings and maintaining a professional presence on camera
- A beacon of positivity and enthusiasm!
- Vibrant and engaging personality with a natural flair for hospitality and customer service.
- Ability to thrive in a fast-paced, dynamic environment.
- Creative thinker and problem-solver, always looking for ways to exceed expectations.
- Excellent communication skills, both verbal and written.
Additional Information:
- This is a temporary part-time, non-hybrid role located in Addison, IL
- This position may require occasional flexibility to support events or after-hours activities
Ready to let go of stress to focus on what matters most?#J-18808-Ljbffr
Title: Receptionist/Administrative Assistant
Company: Brooksideflavors
Location: Addison, USA
Category:
