Receptionist 8 HR.

Open Until Filled. This is a part time position, and the hours for this position range from 48-55 hours per two week pay period.

• High School diploma or equivalent preferred

Job Summary

Under general supervision performs clerical support and administrative duties in an efficient manner in accordance with established policies and processes, as directed by supervisor.

Duties

• Receive and follow reception schedule/instructions from supervisor and as outlined in established policies and processes.
• Operate overhead paging/telephone system as required. Answers telephone, determines nature of call and directs caller to appropriate individual or department.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
• Provide directions/information to visitors, guests, residents, sales representative, etc.
• Create and maintain an atmosphere of warmth and personal interest, as well as a calm environment throughout the Center.
• Order supplies as directed.
• Operate copier, office machines, etc. as directed.
• Assist department directors in administrative matters (e.g. typing reports, statements, minutes of meeting, correspondence, etc.).
• Prepare outgoing mail for pick up at the designated time. Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
• As assigned, file incident/accident reports in accordance with established policies.
• Receive payments on accounts and issue/mail receipts as necessary.
• Maintain files and other records as directed.
• Arrange for meetings, conference, etc.
• Report complaints and grievances to the Administrator immediately.
• Other duties as assigned and appropriate to the position.

Knowledge, Skills and Abilities

• Able to read, write, and understand the English language, and be able to follow written and oral instructions.
• Able to make independent decisions when the circumstances warrant such action and to remain calm during emergency situations.
• Able to deal tactfully with personnel, residents, family members, visitors, and the general public.
• Knowledgeable of administrative practices, processes, and guidelines.
• Experience using computer software (Microsoft).
• Have patience, tact, cheerful disposition and enthusiasm, and be willing to handle residents, staff, and visitors, based on whatever maturity level at which they are currently functioning.
• Maintain confidentiality of pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.

Functional Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Works in office areas as well as throughout the Center.
• Is subject to frequent interruptions.

04/02/2026

Human Resources

530.712.2137

[email protected]