Overview
Receptionist (6-months contract) Jobs in Singapore, Singapore at Bird & Bird
Title: Receptionist (6-months contract)
Company: Bird & Bird
Location: Singapore, Singapore
Bird & Bird ATMD is a leading Singapore law firm associated with Bird & Bird, an international law firm that supports organisations shaped by the digital economy. We combine strong local insight with deep sector expertise across technology & communications, retail and consumer, life sciences and healthcare, financial services, energy and utilities, and other key industries.
As part of Bird & Bird’s international practice, our Singapore team is supported by a global network of more than 1,600 lawyers across 34 offices in Asia Pacific, Europe, and the Middle East. This enables us to deliver a full-service legal offering with seamless cross border capability and truly international reach.
We are looking for a professional, well-presented, and client-focused Receptionist to join our firm and serve as the first point of contact for clients, lawyers, and external visitors.
Given the nature of a legal environment, the ideal candidate will demonstrate a high level of discretion, confidentiality, and professionalism at all times. In addition to reception duties, the incumbent will handle basic administrative tasks and be able to multi-task when front desk activity is light.
This is a pivotal role that contributes directly to the firm’s reputation and the quality of service experienced by our clients from the moment they engage with us.
Responsibilities
- Manage the reception area
- Assist with general enquiries, hotel and transportation bookings for clients and visitors.
- Answering and screening phone calls before transferring them to respective departments or personnels.
- Disseminating emails to respective departments or personnels.
- Handle incoming / outgoing mail and packages and distributing them to respective departments or personnels.
- Receiving and directing clients to the respective rooms for meeting and informing respective personnels of the arrival of guests.
- Maintain a clean and presentable reception area.
- Greet and welcome visitors with professionalism.
- Prepare and serve drinks / beverages to the senior management, visitors, guests, and the like.
- Coordinate meeting room bookings.
- Assist in the set-up of firm’s events such as moving of tables, preparation of glassware, utensils, etc.
- Handle basic administrative tasks when front desk activity is light.
- Assist other admin team members on administrative matters as and when required.
- Undertake any other similar ad-hoc duties assigned by the reporting manager.
Qualifications
- Strong communication and customer service skills.
- Highly organized and detail-oriented.
- Able to multitask.
- Experience in similar tasks / field is an added advantage.
- Strong sense of responsibility.
- Pleasant disposition and a team player.
Overall, the job scope of a Receptionist is diverse and ever-changing, requiring adaptability and a willingness to take on new challenges.
