Receptionist

If you thrive in a supportive environment and love building community, we want to hear from you!

Oversight of School Reception

• Cultivates and maintains a peaceful and welcoming atmosphere in the school’s reception and front office areas.
• Welcomes visitors to the school and directs them to the appropriate person or office.
• Fields phone calls to the school and channels callers to the appropriate person or office.
• Answers general inquiries about the school.
• Maintains supplies of campus maps, school marketing materials, and business cards and makes them available to visitors.
• Purchases and maintains inventory of office supplies for the reception and front offices and operates within budget.
• Attends team meetings, when requested, to ensure consistency in application of best practices.

School Attendance Monitoring

• Record and manage daily attendance for all students.
• Communicates with parents when students are absent.
• Ensure ALL attendance has been documented.

Medical Office

• Serves as the first point of contact for teachers when a student is sent to the Medical Office. Provides support to students who need basic medical care while consulting the school medical office staff for when appropriate.
• Communicates with parents when a child needs to be picked up due to illness or injury.
• Assist the Director of Operations with managing student medical information.

Operational Safety

• Faithfully executes procedures for visitor and volunteer entry and exit from campus to ensure safety of campus perimeter and recommends improvements for visitor and volunteer entry and exit procedures.
• Trains staff on the school’s check-in and check-out and visitor and guest procedures.
• Ensures front office area is fully evacuated during emergency drills and emergency events.
• Monitors key entry and exit security cameras and maintains video records of relevant incidents.

Other Support

• Provides general administrative support to the Director of Operations.
• Distributes mail and packages.
• Supports academy and public events, including set up and tear down, when requested.
• Maintains School Store and Uniform Swap Room.
• Performs other duties and projects as assigned.

• Highest standards of integrity, sound judgment, confidentiality, and reliability.
• Strong interpersonal, relational, communication, and management skills.
• Customer-service disposition.
• Ability to manage time effectively and to maintain a tidy and organized reception area.
• Proficiency with software applications, including MS Office suite and other relevant systems.
• Proficiency with federal and state safety guidelines applicable to private schools.
• Excellent organizational and time management skills.

Education and Professional Experience

• Extensive and diversified background in customer service and/or business operations with at least two years of related experience.
• Bachelor’s degree preferred.