Receptionist

Receptionist

High School Diploma

We are seeking a friendly, organized, and self-motivated candidate for a part-time Receptionist position primarily covering morning hours in the Department of Health Outcomes and Biomedical Informatics. This role supports daily front desk operations in a large department and includes receiving and distributing mail, maintaining shared spaces such as the reception area and kitchen, monitoring general-use areas on the floor, restocking supplies, and assisting with routine administrative tasks. The ideal candidate should be detail-oriented, able to work independently to meet established standards, and proficient in Microsoft Outlook for daily communication and scheduling support.

Administrative Support:

Perform basic clerical duties such as filing, copying etc.

Prepare and distribute correspondence, memos, and reports.

Mail and Deliveries:

Sort and distribute incoming mail.

Prepare outgoing mail and packages.

Coordinate with courier services for deliveries.

Office Maintenance:

Keep the reception area tidy and presentable.

Monitor and maintain office supplies inventory.

Order new supplies as necessary.

Communication:

Maintain internal communication systems and channels.

Relay important information to staff and management.

Greeting Visitors:

Welcome and direct visitors in a friendly and professional manner.

Answer visitor inquiries and provide accurate information.

Telephone Management:

Answer and direct incoming calls to the appropriate person or department.

Take and relay messages accurately.

Handle outgoing calls as requested.

Visitor Services:

Address visitor inquiries and concerns.

Provide information about products, services, and policies.

Handle complaints and refer issues to appropriate personnel.

Security and Access Control:

Monitor visitor access and maintain security protocols.

Make sure any non-HOBI students are not using HOBI space.

Event Coordination:

Assist in organizing and coordinating meetings and events.

Prepare meeting rooms, including setting up equipment and supplies.

Technology and Equipment:

Operate and troubleshoot office equipment such as printers, scanners, and copiers.

Assist with basic IT issues and coordinate with IT support when necessary.

Miscellaneous Tasks:

Assist other teams with administrative tasks as needed.

Perform special projects and assignments as directed by management.

$15-18

High School Diploma

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time limited position.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.