Overview
Receptionist Jobs in New York, NY at Opensity Solutions
Title: Receptionist
Company: Opensity Solutions
Location: New York, NY
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Receptionist provides professional front desk coverage and ensures a welcoming experience for clients, visitors, vendors, and staff. This role is responsible for managing daily reception operations, coordinating meetings and office logistics, and supporting administrative and hospitality functions. The Receptionist plays a key role in creating a positive first impression and maintaining an organized and efficient office environment. This position reports directly to the Office Administrator.
Shift: Monday-Friday
Pay: $34-$36
Essential Job Functions
- Greet and assist clients, visitors, vendors, and staff with professionalism and courtesy
- Manage incoming calls and direct inquiries appropriately
- Maintain a consistent in-person presence during core business hours
Primary Responsibilities
- Maintain reception area, conference rooms, and shared spaces to ensure they are clean and presentable
- Provide a high level of hospitality to create a positive experience for guests
- Schedule and confirm visitor offices and conference room reservations, including room setup
- Coordinate and order food and refreshments for meetings and events
- Prepare and distribute a Daily Report with accuracy and timeliness
- Serve as a resource for staff by answering questions or escalating issues when needed
- Communicate maintenance needs promptly to the appropriate team
- Assist with planning and executing office events
- Support office operations including ordering supplies, snacks, and materials
- Perform administrative tasks such as copying, scanning, filing, and faxing
- Assist with special projects as assigned
- Follow security and emergency procedures and respond appropriately to situations
Qualifications
- Minimum of 2 years of experience in a similar role within a professional office environment
- Ability to manage multiple priorities and meet deadlines independently
- Strong communication, spelling, and grammar skills
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and related tools
- Ability to handle sensitive information with discretion
- Reliable, punctual, and proactive with a service-oriented mindset
- High school diploma or equivalent required; additional education preferred
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.
