Receptionist

SUMMARY OF FUNCTIONS: The receptionist creates an inviting environment for patrons arriving and leaving the office. The receptionist’s primary responsibilities include acting as a representative for the entire organization when greeting visitors, ensuring office space is tidy and presentable, supporting Team Member projects as needed and supporting the Administrative Assistant.

SPECIFIC JOB RESPSONSIBILITIES:

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  Answers, screens, and forwards incoming calls during business hours.
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  Greets and welcomes guests as they arrive to the office providing a friendly and welcoming space.
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  Provides basic and accurate information in-person and via phone/email.
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  During front desk designated coverage, ensure kitchen and all meeting spaces are set up and cleaned up for any meetings/events held in our spaces on an ongoing and daily basis. Refill waters and check each meeting room & kitchen for cleanliness before each meeting, including making cords/wires hidden so the room looks neat and tidy.
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  Provides administrative project support for all departments in the office as needed. Including making nametags and table tents for events.
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  Assists with relocation packet preparation and maintains relocation applicant information.
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  Assists with data entry in ChamberMaster (CRM) for Investor notes when asked by Team Members.
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  Receives, sorts, and distributes daily mail/deliveries.
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  Assists Administrative Assistant with inventory and ordering of office supplies and kitchen supplies.
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  Assists in coordination and execution of All Team meetings and events.
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  Prepare tent and name plates for meetings and offices as requested.
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  Maintains team member phone list.
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  Assists with meeting room setups and cleanups as needed.
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  Acts as back-up to Administrative Assistant for monitoring general information email inbox.
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  Support Administrative Assistant adhoc projects as needed.
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  Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills, and Abilities

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  Strong oral and written communication skills, problem-solving skills, and organizational skills
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  High attention to detail.
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  Highly self-motivated with the ability to multi-task.
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  Capacity to work independently with strong overall organizational and relationship abilities.
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  Team player with “we over me” approach.
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  Working knowledge of databases and Office365 products, including Outlook, SharePoint, Teams, Excel, PowerPoint and Word.

Education and Experience:

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  High school diploma or related experience.
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  Minimum of two years’ office experience preferred.