Overview
Receptionist Jobs in Newton, NJ at CSS, Inc.
Job Summary
We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your proactive approach and excellent organizational skills will ensure smooth office management and a positive first impression. The ideal candidate is tech-savvy, and experienced in administrative support, ready to contribute to a dynamic team environment.
Duties
- Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere at all times
- Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and efficiency
- Maintain office supplies inventory, order necessary materials, and ensure the front desk area is tidy and welcoming
- Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
- Perform data entry tasks such as filing, proofreading documents, and updating records with high attention to detail
- Support office management activities including bookkeeping using QuickBooks or similar software, and assist with clerical tasks as needed.
- Updating and maintaining slideshow presentations displayed on office televisions.
- Other tasks include:
- Monthly data entry for sales commissions.
- Assisting executive management with administrative and operational tasks.
- Help HR Department to coordinate office events such as birthdays, employee activities, holiday celebrations, and company functions.
- Supporting other departments within the office as needed
Experience
- Proven experience in office administration or reception roles within a professional environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting
- Prior experience handling multi-line phone systems and providing outstanding customer service
- Bilingual abilities are highly preferred to serve diverse client needs effectively
- Demonstrated ability to manage calendar scheduling, data entry, filing systems, and basic bookkeeping tasks
- Experience working as a dental or medical receptionist is a plus; personal assistant experience is also valuable
Join us to be the friendly face that keeps our office running smoothly! We value proactive individuals who thrive on delivering exceptional support while maintaining an energetic work environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.
Pay: $19.50 – $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Receptionist
Company: CSS, Inc.
Location: Newton, NJ
