Reception & Administrative Assistant Jobs in Toronto, Canada at Bantrel
Job Description
Vacancy type:
Existing
Bantrel has an exciting opportunity for a Receptionist & Administrative Assistant to join our team based out of downtown Toronto
. The Receptionist & Administrative Assistant will have front-line visibility with vendors and guests visiting our offices, supporting them by telephone, email, web interface, and in person. They will be responsible for answering our company’s main phone lines, responding to internal service requests, coordinating with vendors and landlord maintenance staff and monitoring the Office Services department mailbox. They will also employ their strong communication skills in the support of the management team and will act as administrative support for the Toronto office.
We are looking for an individual who excels in collaborative, dynamic and fast-paced environments. We are in search of a task-oriented, self-starter who is confident and has exceptional communication skills. You are also a person that can work around flexible working hours as we work with people in various time zones, and ability to provide occasional after-hours support.
Join us
in this full-time permanent role
Duties & Responsibilities:
Provide initial point of contact for visitor and vendor support. Acts as Receptionist and greets guests to the office.
Answer main phone lines for our group of companies.
Update and manage Toronto Office site on Teams and post news and updates to the Toronto portal.
Monitor department service mailbox and ticket system.
Shipping and Receiving Assets between Offices and Field Sites.
Manage calendars, prepare expense reports, and assist the team with expense-related inquiries
Support for booking travel and hotel arrangements.
Maintain vacation and employee birthday calendar.
Prepare presentations, organization charts, etc., using Word, Excel, Visio and PowerPoint.
Assist Office Services team members with general office support tasks.
Participate in Fire Warden and First Aid training and act as a deputy in both roles.
Support Office Services team members with troubleshooting and service requests.
Communicate open items and issues to key stakeholders, including management.
Prepare and issue meeting minutes.
Book and organize special events and/or training and catering for meetings as required.
Maintain Outlook Distribution Lists and office room bookings.
Ensure training requisitions are filled out properly and initiate them when required.
Update corporate resumes for proposals as required.
Assume additional responsibilities as assigned/required.
Qualifications
3+ years of experience in similar or comparable administrative roles; experience within engineering, construction, or architectural environments considered an asset.
Bachelor’s degree or diploma from a post‑secondary institution is preferred.
Proficient in Microsoft Office Suite, including Teams, SharePoint, Word, and PowerPoint.
Excellent written and verbal communication skills.
Strong multitasking and coordination skills in high‑pressure, fast‑paced environments.
Title: Reception & Administrative Assistant
Company: Bantrel
Location: Toronto, Canada
Category:
