Overview
Real Estate Admin Executive Jobs in Petaling Jaya, Selangor, Malaysia at Kopi Kenangan
Title: Real Estate Admin Executive
Company: Kopi Kenangan
Location: Petaling Jaya, Selangor, Malaysia
Join the Real Estate team behind 170+ stores in Malaysia! 📍
Kenangan Coffee is looking for a meticulous Real Estate Admin Executive to manage our rapidly growing Malaysia market. This isn't just admin; it’s about ensuring our "Unicorn" pace is backed by flawless leasing and contract management. Based in Petaling Jaya, we are looking for a SAP expert with 2–3 years of experience who can navigate the complexities of local retail leasing with agility. Ready to take ownership of the Malaysia market? Let’s talk.
Ideal Candidate Profile:
- Bachelor’s Degree in Real Estate, Estate Management, Business, or a related field.
- 2–3 years of hands-on experience in real estate administration preferably in F&B/ retail/ property management/ retail leasing.
- Proficient in SAP is a core requirement. You must be comfortable managing complex data within an ERP environment.
- Resourceful & Independent: You thrive with minimal supervision and take the initiative to find answers.
- Meticulous: High attention to detail regarding contract clauses and financial figures.
- Agile: Comfortable in a high-growth, fast-paced "unicorn" culture where priorities can shift quickly.
- Communication: Exceptional interpersonal skills to negotiate and follow up with landlords and cross-functional internal teams.
- Mobility: Willingness to travel as needed to support site-related tasks.
Job Role:
- Leasing & Contract Management: Verify site suitability and partner with the Legal team to facilitate seamless contract preparation and execution.
- Site Set-up Administration: Liaison with necessary utilities agencies on all administrative set-up for all secured retail site
- SAP & Financial Administration: Manage real estate data entry and tracking within SAP. Review invoices, oversee timely payments to landlords/vendors, and ensure all financial touchpoints align with company policy.
- Cross-Functional Coordination: Synchronize opening plans, fit-out requirements, and timelines between Landlords and internal Operations/Project teams.
- Project Monitoring: Track project milestones to ensure timely store openings and provide administrative support for ad-hoc real estate projects.
- Database Integrity: Maintain an accurate, up-to-date master lease database, proactively managing contract renewals, terminations, and rental adjustments.
- Stakeholder Liaison: Serve as a key point of contact for landlords to ensure lease accuracy and resolve administrative discrepancies.
More about Kenangan Brands
- Kopi Kenangan, a much loved coffee chain store with more than 1100 outlets across Indonesia;
- Kenangan Coffee Malaysia with more than 170 coffee chain stores;
- Kenangan Coffee Singapore with 10 stores;
- Kenangan Coffee India launched in Apr 2025, 9 stores with aggressive growth plan;
- Kenangan Coffee can also be found in Australia and Philippines, and Taiwan; and
- Kopi Kenangan Botol, our Ready-To-Drink FMCG subsidiary.
Interested candidates, please send your updated resume to: [email protected]
