Purchasing/Customer Support/General Office Assistant

Overview

Purchasing/Customer Support/General Office Assistant Jobs in Grafton, WI at Grob Inc

Job Title: Purchasing/Customer Support/General Office Assistant
Location: 1731 10th Ave Grafton WI
Department: Sales
Reports To: Vice President

Full or Part-time position with flexible daytime hours between 6am and 6pm Monday – Friday. (Want to work while the kids are in school? Still in school? Work around your class schedule.)

JOB DESCRIPTION AND RESPONSIBILITIES

The Purchasing/Customer Support/General Office Assistant assists with general office duties including Purchasing, Data Entry, Filing and Bookkeeping. The Purchasing/Customer Support/General Office Assistant creates a positive atmosphere in our front office by warmly welcoming and directing visitors, answering phone calls, and providing general Customer Support.

Customer Support

· Assist Sales Department by answering routine customer questions and entering simple sales orders.

· Monitor current Sales Orders and coordinate with Production and Shipping to ensure on-time deliveries to customers.

Purchasing

· Assist with purchasing raw materials and supplies, coordinating with manufacturing to prevent material shortages and/or excess inventory.

∙ Build strong relationships with vendors. Request and evaluate vendor quotes and services to determine the most desirable suppliers and obtain optimum pricing, quality, terms and deliver.

∙ Issue Purchase Orders and review open purchase orders to ensure on-time delivery from vendors.

Bookkeeping

· Assist with Accounts Payable and Accounts Receivable functions.

∙ Accurately match packing lists and invoices, enter vendor invoices into ERP system and balance AP batches.

∙ Receive and apply customer payments and balance AR batches. Follow up on past due invoices.

General Office Assistance

· Various administrative tasks including Data Entry, Filing, and Document Organization.

· General cleaning tasks including lunchroom and office.

· Other duties and tasks as assigned.

Receptionist

· Answer phones and transfer calls to the appropriate department or person, taking messages and responding to inquiries.

· Welcome and assist all visitors in a professional and courteous manner.

· Receive and distribute incoming mail and packages.

· Ensure Main Office and Reception area remain clean and tidy.

JOB SKILLS & REQUIREMENTS

· Excellent verbal and written communication skills.

· Proficiency with Microsoft Office (Word, Excel, Outlook).

· Strong Organizational Skills, Attention to Detail and Accuracy.

· Ability to multitask

· 1-2 year experience in a Manufacturing Office setting preferred.

· Experience with maintaining Inventory and Cycling Counting in a Manufacturing setting is a plus.

· Basic Bookkeeping experience and plus.

· Familiarity with and ERP system in a Manufacturing setting a plus.

Pay: $18.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Have you ever worked for a metal manufacturing company?

Experience:

• Office: 1 year (Preferred)
• Purchasing: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person

Title: Purchasing/Customer Support/General Office Assistant

Company: Grob Inc

Location: Grafton, WI