Overview
PT Gallery Administrator Jobs in Hercules at Salon D’Art
Benefits:
- Part-Time
- Flexible schedule
- Home office stipend
We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi-location fine art gallery. This role is central to ensuring the smooth execution of installations, inventory management, and day-to-day administrative functions across all CA gallery locations. Up to 24 hrs / week (Tue, Wed, Thu)
The ideal candidate is proactive, communicative, and comfortable managing multiple moving parts in a fast-paced, detail-driven fine art environment.
Key Responsibilities
- Coordinate and schedule daily tasks for art installers & art handlers. Also coordinate tasks with framers, and external vendors across 4 gallery locations
- Serve as primary point of contact between gallery leadership and installation teams
- Oversee artwork inventory management, including intake, tracking, movement, condition documentation, and location updates
- Maintain accurate records related to artworks, installations, shipments, and storage
- Assist in planning and executing exhibitions, installations, de-installations, and special projects
- Coordinate packing, shipping, and logistics for artworks (domestic and international)
- Ensure proper handling procedures and professional standards are followed at all times
- Support general gallery operations including scheduling, internal communications, and administrative tasks
- Maintain organized digital and physical filing systems related to inventory, certificates, condition reports, and exhibition materials
- Collaborate closely with the Managing Director / Head Curator to anticipate operational needs and resolve issues efficiently
Qualifications
- Prior experience in fine art galleries, museums, auction houses, or art logistics
- Strong organizational and multi-tasking skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities across different locations simultaneously
- Familiarity with art handling best practices and inventory systems
- Proficiency with digital tools (Dropbox, spreadsheets, inventory databases, scheduling platforms)
- Professional demeanor, discretion, and reliability
- Ability to work independently while functioning as part of a close-knit team
- Ability to work remotely Tue, Wed, Thu (9:00 am – 5:30 pm) with some onsite work as needed.
Flexible work from home options available.
Title: PT Gallery Administrator
Company: Salon D’Art
Location: Hercules
