Property Clerk; Property Clerk II ,Property Mgmt

Overview

Property Clerk; Property Clerk II ,Property Mgmt Jobs in San Bernardino, USA at Parking

Position: Property Clerk, (Property Clerk II) ,Property Mgmt

Apply now Job no: 557058
Work type: Staff
Location: San Bernardino – San Bernardino Campus
Categories: Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

The Property Management department requires a Property Clerk II to ensure accurate tracking, control, and compliance with state regulations and audit requirements for university assets. This position is essential to maintaining the integrity of the campus-wide property database, supporting inventory reconciliation, coordinating equipment tagging and disposals, and processing asset transfers and documentation. Incumbents in this classification are assigned the larger and more complex property control units and may also register and keep records on all motor vehicles, boats, trailers, and other equipment requiring licenses.

Responsibilities

• Maintains the university property database by updating asset information in People Soft using data from multiple sources.
• Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
• Processes property survey reports in People Soft.
• Exports asset data from People Soft into MS Excel to classify items and support departmental inventories using handheld scanners.
• Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into People Soft as needed.
• Coordinates with faculty and staff to schedule equipment tagging.
• Tags equipment across CSUSB campuses using university‑issued asset tags.
• Coordinates the removal of disposed assets with the e‑waste vendor.
• Monitors e‑waste storage areas and ensures timely removal of retired assets.
• Administers the sale of retired assets through sealed bids or public auctions.
• Coordinates asset donations to departments or external agencies.
• Collects and reports campus‑wide copier meter readings to vendors.
• Prepares and distributes asset‑related reports and communications.
• Maintains accurate documentation to support audit requirements, including required reports.
• Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
• Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
• Responds to phone calls and emails regarding asset‑related inquiries from departments.
• Provides guidance on university property policies and procedures.
• Maintains a professional, customer‑focused approach in all interactions with the campus community.
• Other Classification‑Related Duties as assigned

Minimum Qualifications

• Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable store‑keeping items.

Required Qualifications

• Thorough knowledge of the methods and practices used to inspect, maintain, issue, take, and record inventory.
• General knowledge of property accounting and disposal and departmental budget preparation.
• Ability to inventory widely scattered and diverse property.
• Reconcile inventories with control accounts; inspect and recommend proper maintenance of property.
• Keep inventory control records and make reports.
• Read and write at a level appropriate to the duties of the position and make mathematical calculations.

Preferred Qualifications

• Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
• Utilizes general knowledge of property accounting and disposal procedures.
• Conducts inventories of widely dispersed and diverse property and equipment.
• Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
• Maintains inventory control records and prepares summary reports of completed inventories.
• Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
• Safely lifts up to 50 lbs and operates vehicles including…

Title: Property Clerk; Property Clerk II ,Property Mgmt

Company: Parking

Location: San Bernardino, USA

Category: