Overview
Property Administrator Jobs in Clifton Park, NY at Clifton Court Management
Property Administrator – Clifton Court Management
Job Title: Office Assistant
Department: Property Management
Reports To: Director Property Management / Facilities Operations Manager
Location: Clifton Park, New York
Employment Type: Full-Time
Position Summary
Clifton Court Management is seeking a highly organized and customer-focused Office Assistant to support the daily operations of our residential property portfolio throughout Southern Saratoga County. This position serves as a key point of contact for residents, prospective tenants, vendors, and team members while providing administrative support to ensure the efficient management of our communities.
The ideal candidate is professional, detail-oriented, and thrives in a fast-paced environment while delivering exceptional customer service.
Essential Duties and Responsibilities
· Answer and direct incoming phone calls, emails, and online inquiries promptly and courteously that pertain to property maintenance issues.
· Assist leasing agents with general questions regarding leases, payments, maintenance requests, and community policies.
· Receive, document, and coordinate maintenance requests with maintenance staff and third-party contractors.
· Maintain accurate resident files, property records, vendor information, and digital databases.
· Support accounts payable functions by organizing invoices, vendor paperwork, and purchase orders.
· Assist with property inspections, vendor appointments, and staff meetings.
· Assist with marketing available commercial properties by updating online listings, responding to inquiries, and coordinating showings.
· Monitor office supply inventory and order materials as needed.
· Ensure all administrative activities comply with company policies and applicable fair housing laws and regulations.
· Provide general administrative support to the property management and maintenance teams.
· Perform additional duties as assigned.
Qualifications
· Associate degree in business administration, real estate, or a related field preferred.
· One to three years of administrative, customer service, leasing, or property management experience preferred.
· Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
· Experience with property management software such as Yardi, AppFolio, or Buildium is preferred.
· Basic accounting knowledge.
· Excellent verbal and written communication skills.
· Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
· Ability to maintain confidentiality and handle sensitive information professionally.
· Valid driver’s license and reliable transportation.
Key Competencies
· Exceptional customer service skills
· Strong attention to detail
· Effective communication
· Problem-solving ability
· Organization and time management
· Dependability and professionalism
· Team collaboration and adaptability
Pay: $19.50 – $22.00 per hour
Benefits:
- 401(k)
Work Location: In person
Title: Property Administrator
Company: Clifton Court Management
Location: Clifton Park, NY
