Overview
Project Manager Assistant Jobs in Lenexa, KS at Nabholz Construction Services
Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,000 industry leading professionals working together to serve our clients, communities, and each other. Over the last 72 years, we’ve grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.
We are proud to offer you:
- Medical, Dental and Vision Care
- 401(k) Retirement Savings Plan with Company Matching Contributions
- Long-Term Disability Insurance
- Company-Paid Life Insurance
- Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
- Dependent Voluntary Life Insurance
- Accident Recovery
- Flexible Spending Accounts
- Paid Holidays and Vacation
- Direct Deposit
- Wellness Program with Incentives
Summary:
Project Management Assistants (PMA) are responsible for various project support activities as directed by Project Managers including data entry, document preparation, document logging, distribution, telephone support, and other tasks. PMA s shall support other assistants during workload peaks as directed by their Supervisor.
Typical Duties:
- Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines.
- Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
- Prepare and compose letters, reports, correspondence, and perform other clerical administrative support duties as directed from time to time. Maintain confidentiality.
- Answer incoming phone calls.
- Prepare, receive, and distribute postal deliveries, UPS deliveries, FedEx deliveries, and Plan Room deliveries.
- AIA Documents Program.
- Notarize & attest documents.
- Point of contact for subcontractor registration/classification.
- Receive paper invoices, scan, code, and route paperless invoices in accounting system.
- Run/provide monthly financial reports.
- Assist with monthly project status reports.
- Assist with monthly expense reports.
- Lead or make travel arrangements.
- Assist with RFQ/RFP production.
- Assist with distributing marketing materials.
- Coordinate marketing events.
- Participate in special activities, committees and events as requested.
- Attend training sessions & seminars.
- Safety Sensitive position.
Qualifications:
- Educational and experience requirements include 1-2 years business or technical training plus minimum 2 years administrative experience or equivalent combinations training and related experience.
- Microsoft Office.
- Timberline Gold Accounting (E.I.S. & Job Cost modules).
- Prolog Project Management software.
- Maintain organization of department files.
- Provide computer software support to PM s.
- Participate in special activities, committees and events as requested.
- Attend training sessions & seminars.
- Excellent communication (written and oral) skills required.
- Knowledge of office routines and business machines.
Physical Demands:
- Ability to continuously sit, stand, or walk.
- Ability to bend, squat, climb stairs, and lift frequently.
- Ability to lift up to 25 pounds occasionally.
Work environment:
- Office, cubicle, work station, job site, or job trailer.
AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply
Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.
Job Type: Full-time
Experience:
- Construction: 1 year (Preferred)
- Data entry: 1 year (Required)
Work Location: Multiple locations
Title: Project Manager Assistant
Company: Nabholz Construction Services
Location: Lenexa, KS
