Overview
Project Coordinator Jobs in Washington, USA at Korn Ferry
Overview
Korn Ferry has an immediate need for a Project Coordinator in the Executive Search Practice. The Project Coordinator (PC) is an integral part of the executive search team and is a key driver of the search process. This position supports one or two Senior Client Partners (SCP) depending on fee revenues, and works interactively with other principals, senior associates, associates and other PCs in the local office as well as other KFI offices, both domestic and international.
This is a remote role with occasional in-person expectations. Candidates should be able to travel to the Washington, DC office on an as-needed basis.
Key Responsibilities
- Manage the quality execution of search engagements and support the entire team on each engagement. This position requires extensive personal interaction with all team members as well as interaction with C-level candidates and clients.
- Serve as administrative point of contact to maintain business relationships between the consultant/partner and key clients; must be exceptionally comfortable working with senior executives, exhibiting the appropriate level of discretion and sensitivity on high level candidates and clients.
- Maintain daily schedule including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings with keen attention to detail and seamless efficiency.
- Candidate Research/Support;
Candidate Scheduling;
Background checks;
References checks;
Benchmarking reports. - Coordinate travel schedule, both domestic and international.
- Support other team members as required, providing timely answers to requests.
- Draft letters of engagement and candidate reports; provide proofreading support to team members on business development pitches and client reports.
- Prepare and submit monthly accurate expense report and reconcile AMEX statements.
- Share workflow with other EAs on this team.
- Other duties as assigned.
Business Development
- Creating/editing pitch materials (PowerPoint presentations, experience lists from Searcher, bound booklets, etc.).
- Light research on company executive backgrounds.
- Update Searcher Express database for all BD activity as directed by SCP.
- Update Salesforce for all BD activity as directed by SCP.
- Provide a “thought partner” mentality to assist the SCP with business development efforts and other business initiatives.
Search Management
- Proactive management of the search process for each assignment currently engaged where assigned Partner / Principal is the Engagement Manager. This includes, but is not limited to:
- Creating/updating all documentation relating to the assignment such as engagement letters, position specifications, status reports, candidate reports, candidate reference reports, search assessment reports, and billing invoices. This will include collecting/organizing data, typing, formatting, proofing and delivery.
- Open/Close search engagements within Salesforce, PSA, and Searcher.
- Act as main point of contact for client(s) and their administrative staff. This will include setting up an open line of communication at the beginning of a search through the closure of the search.
- Coordinate weekly status calls with clients.
- Coordinate all interviews between Senior Client Partner(s) / search team and candidate(s). This will include in-person and virtual sessions.
- Collaborate with researcher / associate / senior associate and prepare, in advance, weekly status reports (as needed) and distribute to participants 24 hours in advance of the weekly status calls.
- Maintain accurate and timely updates to Searcher with all documentation, notes, and candidate appointments.
- Proactive interaction with active candidates for each assignment currently engaged. This includes, but is not limited to:
- KF resume preparation, education verification, and background investigations.
- Scheduling interviews, including travel, lodging, and ground transportation.
- Preparing reimbursement requests for candidate expenses.
- Maintaining accurate records within Searcher on each candidate to ensure database integrity and to keep candidate “off-limits” while engaged.
- Sending client contact(s) the KF4D Unique Client Profile and create the…
Title: Project Coordinator
Company: Korn Ferry
Location: Washington, USA
Category:
