Program Coordinator – Post Graduate Planning Specialist – Churchill High School

Position Summary

This position is for the 2026/2027 school year. This is a full-time, 1.0 FTE/ 8 hours per day position working on the CL-10 (213 days per full school year) schedule, Monday to Friday from 8:00am to 4:00pm.

The ideal candidate will possess a strong background in post-secondary transition planning, demonstrating a proven ability to help students successfully navigate college, trade school, military, and workforce pathways. In this role, you will work closely with the counseling department, leveraging a deep understanding of guidance operations to support student success. Additionally, prior experience managing and implementing master schedules into Synergy is highly desirable.

• Performs a variety of complex tasks requiring initiative and independent judgment to dispense career information to counselors, students and parents.
• Uses a complex information storage and retrieval system to assure the harmonious function of activities in relation to student scholarship application, college selection, vocational guidance, and career research.
• Coordinates with guests and school the scheduling of events involving career selection and guidance such as symposiums, speakers and conferences in order to maintain students, accurate, up to date knowledge of options available in the career field. Works with students on both a drop-in and a scheduled basis.

Essential Functions:
Career Center Assistant (Grade 9) is distinguished from Post-Graduate Planning Specialist (Grade 10) by additional responsibilities which require program management skills:
1. Cross Aged Tutors: Recruit, refer, evaluate, note grades and develop placements for students who volunteer as teacher aides and tutors in the feeder schools.
2. Upward Bound: (An advanced level student program in liaison with the University of Oregon) recruits, schedules visits, enrolls interested and qualified students.
3. ESCAPE Students: Publicizes, recruits, refers, tracks placements, distributes and collects evaluations.
4. Optional Education: Manages applications, evaluations, record keeping of students receiving credit for employment. (This does not include students working in a school department).
5. Also prepares an annual report of Career Center activities and compiles data for presentation of other reports as requested.
6. Maintains regular and prompt attendance.
7. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities

1. Knowledge of resource materials for vocational selection guidance and continuing education programs and support programs.
2. Knowledge of organizations, labor market and occupational attributes.
3. Considerable organizational skills.
4. Ability to deal diplomatically with a variety of people including students, parents, teachers, guest speakers.
5. Ability to use current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
6. Ability to use or learn to use CIS (Career Information System) computer.
7. Experience differentiating practices for diverse populations.
8. Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications

1. High School diploma or equivalent.
2. One year of experience in secretarial or clerical work and demonstrated ability to type 5O wpm.
3. Sufficient college training or experience in vocational research or counseling to provide accurate, effective career guidance to students.
4. Bilingual proficiency and/or multicultural experience strongly preferred.

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District’s policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans’ preference must provide the following military documents verifying their eligibility:

Veterans: A copy of the applicant’s Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans: A copy of the applicant’s Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran’s disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans’ preference to apply, the required military documents must be submitted to the District at the time of application submission.