Overview
Practice Administrator Jobs in Ottawa, Canada at Canadian Association of Midwives
7‑month contract with an opportunity to renew.
ORACLE Perinatal Outreach is a new not‑for‑profit organization funded by the Ontario Midwifery Program and the Ministry of Health. ORACLE is an outreach midwifery service that provides perinatal and newborn care with a harm‑reduction approach. The candidate will provide administrative support to approximately 3 FTE midwives, 29 hours per week.
Reports To
- Operations management (primary contact for IT issues, liaise with landlord and property management, inventory/ordering, day‑to‑day operations support)
- Maintain client database and ensure privacy and confidentiality of client and practice information
- Prepare and maintain expense reports, payroll; liaise with accountant and bookkeeper; purchase office supplies, medical supplies and equipment
- Attend weekly practice meetings and prepare minutes using a provided template
- Medical reception (filing results, organizing appointments, communicating with clients)
- Ensure a well‑organized working environment both physical and electronic (e.g., stocking rooms and keeping the drive organized)
- Provide administrative support for urgent client/midwife needs
- Provide administrative support for board members when required
- Manage bookings for perinatal mental health
Experience / Skills / Characteristics
- Experience as an administrator at a midwifery or medical practice
- Flexible and able to adapt when urgent care changes plans
- Proficiency with Microsoft Office (Outlook, Excel, PowerPoint)
- Proficiency with Google Suite (Sheets, Docs)
- We specifically encourage applicants who identify as IBPOC, queer or gender diverse to apply
- Fluency in French, or any other language, is a considerable asset
- Open‑minded, non‑judgmental, and able to embrace health equity and harm reduction
Please let us know if, at any stage in the selection process, you require accommodations due to a disability or other needs.
Please send your CV and a letter describing how your set of experience and skills are well suited to this work to
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Title: Practice Administrator
Company: Canadian Association of Midwives
Location: Ottawa, Canada
Category:
