Police Records Specialist I

VACANCY

Must be available to work different shifts, including evenings, nights, holidays, and weekends.

Ideal Candidate
The ideal candidate for the Police Records Specialist I position is detail-oriented, highly organized, and adept at managing sensitive information with accuracy and confidentiality. They possess strong communication skills plus the ability to learn and apply law enforcement codes and procedures. With a commitment to maintaining accurate records and fostering positive working relationships, they thrive in a fast-paced environment supporting public safety initiatives.

Why Choose Pomona?
Join a dedicated team committed to supporting public safety and ensuring the integrity of vital police records. Contribute to your community while gaining valuable experience in maintaining sensitive information, providing administrative support, and collaborating with criminal justice agencies.
This position offers an excellent benefits package, including medical, dental, and vision coverage; CalPERS participation; an optional deferred compensation plan; tuition reimbursement; and a medical flexible spending account. Additionally, the City of Pomona provides vacation and sick leave, 13 paid holidays, and 2 floating holidays.

MINIMUM QUALIFICATIONS TO APPLY

• High school diploma or equivalent. Additional course work in business practices is desirable.
• One year of responsible general office experience. Some experience in a police department is desirable.

• Must obtain a California Department of Justice NCIC Telecommunication Certificate within six (6) months of employment.
• A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted.

To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following:
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Professional Impact: Presenting self as a positive representative of the organization
Managing Performance: Ensuring superior individual and group performance
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace

ESSENTIAL DUTIES

• Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records.
• Perform data input, using uniform codes, of all pertinent information from hard copy reports to computerized information; verify entered data for accuracy; determine proper entry information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.
• Gather statistical data; maintain departmental files in alphabetical, chronological, or other predetermined categories.
• Answer telephones; relay messages; receive and refer complaints; answer routine questions; respond to inquiries and/or problems over the telephone or in person; direct individuals to appropriate information sources.
• Accurately transcribe tapes; type citations, warrants, police reports, and other related materials. Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information; assist in retrieving information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.
• Code and tabulate statistical data and other activity summaries; compile statistical crime reports. Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
• Process all vehicle paperwork for department records, DMV, and DOJ. Verify pre-existing records for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
• Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies. Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
• Interact with the District Attorney’s Office and the Court Clerks to establish and maintain a calendar of Department personnel’s appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed, called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
• Separate incidents and arrests; add and inquire on several law enforcement databases; separate and distribute custody warrants; maintain attendance sheets; enter data from incidents, arrests, dispositions, traffic collisions, traffic citations, distribute and maintain teletypes.
• Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
• Compile and file daily reports from Department personnel.
• Prepare and forward statistics to outside agencies. Respond to Department personnel’s request for information and/or assistance.
• Perform related duties and responsibilities as assigned.

Find the full job description here.

SELECTION PROCESS