Personnel Secretary/Sub Management Coordinator

Qualifications:

• High School Diploma or equivalent
• Valid driver’s license
• Good health, high moral character, good attendance record
• Proficiency in office procedures, typing, and machines

General Description:

Assists in reviewing, processing and maintenance of personnel records and facilitates accurate and efficient communication of personnel information. Provides secretarial services to certified/classified staff: typing, correspondence, filing, duplicating materials; telephone communication. Provide staff in assistance with Red Rover in regards to absences and operation of the Red Rover system.

Essential Functions:

• Respects confidentiality of information.
• Maintains professionalism and good office rapport.
• Is knowledgeable in the activities and performance of those certified/classified staff to whom he/she is responsible.
• Reviews and processes required documents from prospective new hires and substitutes in preparation for Governing Board approval.
• Prepares and distributes monthly Governing Board approved substitute lists to local school districts.
• Processes and submits new employee BCI/FBI background checks for Wood County ESC, local school district, and other agencies.
• Assists with processing of paperwork for ODE certification and licensure for Wood County ESC employees and local school districts. Assists with maintaining database in said licensure and documents.
• Reviews and maintains up-to-date files regarding mandatory paperwork for existing employees.
• Operates office machines as necessary and makes decisions concerning the best way to reproduce materials.
• Duplicates and collates materials under the direction of certified/classified staff.
• Prepares and maintains files under the direction of certified/classified staff.
• Perform Red Rover duties for substitution purposes.

Other Duties and Responsibilities:

• Serves as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings;
• Helps instill in students the belief in and practice of ethical principles and democratic values; and
• Conducts other duties related to the Personnel Secretary’s/Sub Management Coordinator duties as assigned by the Superintendent of the Educational Service Center.

ADDITIONAL WORKING CONDITIONS:

• Occasional exposure to blood, bodily fluids and tissue.
• Occasional operation of a vehicle under inclement weather conditions.
• Occasional interaction among unruly children.