Overview
Personal Assistant to CEO & Office Coordinator Jobs in Limassol, Cyprus at SOZO Brain Center
Title: Personal Assistant to CEO & Office Coordinator
Company: SOZO Brain Center
Location: Limassol, Cyprus
About SOZO:
SOZO Brain Center is an international hub for clinical excellence, research and education in brain stimulation called neuromodulation techniques. SOZO is developing a global network of neuromodulation clinics, supporting patients who are suffering from a wide range of neurological, chronic and mental health conditions.
The organization is scaling up and operates in a fast-growing, high-performance environment.
What You Will Be Responsible For:
Executive Support
- Own and optimize the CEO’s calendar (scheduling, prioritization, conflict resolution)
- Review priorities daily with the CEO
- Filter and manage incoming emails; respond on behalf of CEO where appropriate
- Track actions and ensure consistent follow-up across teams
- Ensure zero missed meetings or deadlines
Travel & Logistics
- Plan and manage travel (flights, hotels, transfers) for CEO and team
- Own visa coordination end-to-end, including documentation and applications
Office & Facilities
- Oversee office operations (supplies, snacks, general upkeep)
- Coordinate vendors (maintenance, housekeeping)
- Support internal events and office environment
What We Are Looking For
- 3–6 years' experience as an Executive Assistant / Personal Assistant
- Strong calendar management and prioritization capability
- Prior experience in booking tickets, hotels, events
- High attention to detail with ability to maintain overview
- Proactive and solution-oriented mindset
- Strong ownership and follow-through
- Comfortable working in a structured, in-office role
- Proficient in Microsoft Office (Outlook, Excel, Teams)
What You Will Get:
- Direct exposure to CEO-level decision-making and operations
- High ownership role with real impact on daily business execution
- Opportunity to operate in a fast-scaling, international environment
- Clear expectations and structured working environment
- Competitive salary aligned with market
This Role Is Not a Fit If:
- You prefer to work remote
- You wait for instructions instead of anticipating needs
- You struggle with prioritization or fast-changing schedules
What Success Looks Like:
- CEO calendar is structured, optimized, and reliable
- No missed meetings or unresolved conflicts
- Inbox is controlled and prioritized
- Travel and logistics run without errors
- Follow-ups are fast and consistent
