Overview
Personal Assistant – Executive Support & Administrative Coordination Jobs in Chicago at Wicker Park Veterinary Clinic
Position Overview
We are seeking a dependable and highly organized Personal Assistant to provide administrative support, scheduling coordination, and daily operational assistance. This role is ideal for someone who enjoys managing priorities, organizing information, and helping ensure smooth day-to-day activities.
The successful candidate will support scheduling, communication, documentation, and administrative responsibilities while maintaining professionalism and confidentiality.
Responsibilities
- Manage calendars, appointments, and daily schedules
- Coordinate meetings, reminders, and follow-up activities
- Organize documents, files, and important business information
- Assist with email communication and administrative correspondence
- Prepare reports, notes, and business-related materials
- Maintain accurate records and track important tasks
- Handle routine administrative requests and coordination duties
- Assist with travel arrangements and scheduling support when needed
- Communicate with internal teams, clients, and vendors professionally
- Prioritize tasks and provide updates on ongoing assignments
- Support daily office organization and administrative operations
- Maintain confidentiality of sensitive information
Qualifications
- High school diploma or equivalent required
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Comfortable using email, calendars, and office software
- Strong attention to detail and follow-through
- Ability to manage changing priorities
- Professional and reliable work style
- Previous administrative, office support, or assistant experience is a plus
Benefits
- Paid training and onboarding
- Career growth opportunities
- Professional development support
- Stable full-time schedule
- Supportive work environment
- Competitive compensation package
Pay: $25.00 – $29.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
Work Location: In person
Title: Personal Assistant – Executive Support & Administrative Coordination
Company: Wicker Park Veterinary Clinic
Location: Chicago
