Overview
Personal Assistant Jobs in New York, NY at Circe Group
Personal Assistant to Founder
Luxury fashion house · Full-time · Travels with the founder
We are a fast-growing luxury fashion house seeking a sharp, discreet, and highly organized Executive & Personal Assistant to act as the right hand to the Founder. This is a high-touch, high-trust role for someone who anticipates needs, moves fast, and brings calm structure to a creative, demanding environment. A background in fashion design or styling is strongly preferred.
What you will own
- Act as a true gatekeeper and partner to the Founder: manage complex calendar scheduling, meeting coordination, and constantly shifting priorities
- Book appointments, reservations, car services, and full travel itineraries; coordinate pickups and on-the-ground logistics
- Prepare the Founder for meetings, presentations, and external engagements, ensuring alignment, organization, and follow-through
- Take and organize notes on calls; track action items to completion
- Serve as a key liaison to internal team members and external stakeholders; maintain strong, professional relationships
- Support client-facing activities, including communication, follow-up, and coordination, to ensure a high-touch experience
- Assist with planning and coordination of meetings, presentations, and occasional events
- Help create structure and streamline processes in a growing, fast-paced environment
- Provide administrative and operational support, including expense tracking and basic financial coordination
- Remain flexible and responsive in a role that evolves alongside the business
About you
- Bachelor’s degree preferred, or equivalent experience
- 5+ years supporting a senior executive, entrepreneur, or leadership team
- Background in fashion design or styling strongly preferred
- Highly organized with exceptional attention to detail and the ability to manage competing priorities
- Proactive, self-sufficient, and solutions-oriented with strong judgment and common sense
- Personable and professional, with strong interpersonal skills across a variety of stakeholders
- High level of discretion and integrity in handling confidential information
- Comfortable in an entrepreneurial environment with evolving structure
- Willing and able to travel as the role requires
Skills
- Airtable and Xero proficiency a strong plus
- French language a plus and preferred
- Fluent with calendar, travel, and productivity tools
Compensation & benefits
- Competitive salary based on experience, plus discretionary bonus
- Medical, dental, and vision insurance
- Exercise / fitness membership
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Health savings account
- Life insurance
Work Location: In person
Title: Personal Assistant
Company: Circe Group
Location: New York, NY
