Overview
Personal Assistant Jobs in Santa Monica, CA at Putnam Holdings, LLC
Job Summary
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be the backbone of an energetic team, ensuring smooth communication, efficient scheduling, and effective project coordination. The ideal candidate will possess a proactive attitude, exceptional organizational skills, and a passion for providing top-tier administrative support. You will play a vital role in managing calendars, handling correspondence, coordinating events, and maintaining office functions with enthusiasm and precision.
Responsibilities
- Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with attention to detail.
- Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and handling correspondence efficiently.
- Coordinate projects and events from planning stages through execution, ensuring all logistics are handled seamlessly.
- Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
- Handle multi-line phone systems with professional phone etiquette while assisting visitors at the front desk or via phone calls.
- Manage client and vendor communications through email and phone, ensuring timely responses and follow-up actions.
- Support bookkeeping activities such as invoicing, expense tracking, and reconciling accounts to maintain accurate financial records.
- Utilize office software including Microsoft Office Suite and Google Workspace for document creation, editing, and collaboration.
- Assist with transcription of meetings or interviews and perform proofreading to ensure clarity and accuracy in all documents.
- Maintain confidentiality of sensitive information while providing outstanding customer service to internal teams and external contacts.
Experience
- Proven experience as a Personal Assistant or in an administrative support role with demonstrated excellence in calendar management and office organization.
- Prior experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and office management is highly desirable.
- Strong proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), data entry systems, and multi-line phone systems.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Exceptional communication skills with professional phone etiquette and customer service orientation.
- Experience handling clerical tasks such as filing, data entry, proofreading, transcription, and managing office supplies is essential.
- Knowledge of office procedures including front desk operations and familiarity with electronic signature platforms like DocuSign is advantageous. Join us to be part of a vibrant team where your organizational talents empower our leadership’s success! We are committed to fostering a supportive environment that values your skills while offering opportunities for growth in a fast-moving setting. All roles are paid positions dedicated to ensuring your professional development within a lively workplace culture!
Pay: $24.65 – $32.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Title: Personal Assistant
Company: Putnam Holdings, LLC
Location: Santa Monica, CA
