Overview
Payroll Coordinator Jobs in Concord, USA at City of Concord
Position: PAYROLL COORDINATOR
Bustling municipal department is seeking a payroll coordinator for weekly payroll processing. The right candidate will be organized, detail oriented, and enjoy meeting deadlines. This role allows you to provide service to our over 500 employee base who provide essential services to the residents of Concord, New Hampshire.
DEPARTMENT:
Finance – Accounting Division
TYPE OF EMPLOYMENT:
Full Time, Days, Monday-Friday; 8 am to 5 pm, with occasional overtime.
APPLICATION INSTRUCTIONS:
CLOSING DATE:
Open until filled with a continuous review of applications.
Instructions for Applying: A City Application is required. An application may be completed online and submitted electronically by visiting the City of Concord web site cordnh.gov. For more information on applying, call (voice) or TTY at or 7-1-1.
“An Equal Opportunity Employer M/F/DP/V and LBBTQ”
=====================================================================
Job Summary:
Performs work of moderate difficulty processing weekly payroll, sick & annual leave, journal entries and other financial transactions; processes payroll accounts, prepares quarterly and annual payroll tax filings and W-2’s; provides customer service and responds to requests for information from internal and external customers; enters and retrieves information using a computer.
Examples of Duties
Enters data from weekly payroll timesheets; reviews weekly employee payroll changes (pay increases, workers compensation hours etc.) and notifies timekeepers of any necessary corrections;
Reviews payroll hours for all 500 + employees within City Departments; calculates and enters short-term disability, workers compensation and other leaves into weekly pay batch.
Reviews the final payroll batch for the Assistant Finance Director’s review; balances deductions; prints checks; prepares and submits weekly federal tax payment; maintains and updates payroll database as needed; balances and adjusts sick and annual leave for all departments, runs monthly accrual updates and history reports which are sent to departments for verification; assists Human Resource Department with payroll and benefit information.
Answers inquiries from City personnel regarding payroll checks and deductions; maintains binder files for timesheets and payroll registers.
Assists in the update of the Pay Master, Deduction & Benefit Master, Employee Job/Salary, Employee Deduction/Benefit records and Federal and State Income Tax Tables in the City’s ERP System.
Prepares quarterly 941 reports and monthly/quarterly State Income Tax filings.
Reconciles and prepares W-2’s for distribution to employees and assists in electronic filing with Social Security Administration.
Assists employees in accurate completion of W-4’s and other Payroll related forms.
Provides customer service and responds to request for information from internal and external customers.
Transmits direct deposit and payroll check/positive pay files to the City’s bank vendor.
Enters journal entries into the City’s financial software, and files general ledger posted journals with associated backup documentation for all computer software modules.
Performs other related duties as assigned.
Typical Qualifications
Education and Experience:
High school diploma or GED and two years of related payroll experience which involves entering time and attendance, issuing checks, tax deposits and other payroll related tasks or any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.
Licenses and Certifications:
Supplemental Information
MATERIAL AND EQUIPMENT USED:
General Office Equipment Personal Computer Fax Machine
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Pre and Post Tax Deductions.
Basic mathematical computations, including addition, subtraction, multiplication, and division.
Principles and practices of office procedures, rules, and regulations.
Skill in:
Dealing courteously and diplomatically with internal customers.
Performing basic mathematical computations, such as adding, subtracting, multiplying, and dividing.
Entering and retrieving information using a computer.
Mental and Physical Abilities to:
Communicate effectively orally and in writing with a variety of types of individuals.
Read, understand, and use judgment in the application of procedures and regulations to area of assignment.
Read, understand and use judgment in interpretation of collective bargaining agreements.
Understand and carry out written and oral instructions.
Establish and maintain effective office relationships.
Work in an open office environment with several activities and conversations taking place at the same time.
Organize work, set priorities, and meet critical deadlines.
Perform duties while sitting at a desk or table or while intermittently sitting, standing, or stooping.
Title: Payroll Coordinator
Company: City of Concord
Location: Concord, USA
Category:
