Part-Time Administrative Specialist III

Overview

Part-Time Administrative Specialist III Jobs in The Woodlands, USA at Lone Star College

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-University Center at The Woodlands

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-University Center, located in The Woodlands, is a partnership with several leading universities to provide unduplicated bachelor’s degrees, master’s degrees and continuing professional studies. Utilizing partnerships, seamless credit transfer programs, collaborative governance, shared facilities, interactive telecommunications, and “first stop” student services, we serve as the critical link for community development and individual opportunities.

Location address is 3232 College Park Drive, The Woodlands, TX 77384.

PURPOSE AND SCOPE:

The PT Administrative Specialist III, under limited supervision, has oversight of administrative functions in a large/significant area. Provides a high level of clerical, analytical, administrative, and operational support. Responsible for the performance and coordination of support functions such as scheduling, process maintenance, communications, workflows, supplies, information processing and staff support. Position will perform functions that require an awareness of LSC’s policies and procedures.

ESSENTIAL JOB FUNCTIONS:

Organizes and coordinates general office operations, including but not limited to supervising, training and coordinating the workload of clerical staff, ensuring adequate office coverage, overseeing efficient workflows, maintaining departmental schedules and calendars, and assisting staff with basic daily functions as needed

Troubleshoot questions, inquiries, and complaints and directs them to the appropriate person

Coordinates a variety of meetings and maintains scheduling of office conference room for campus

Produces a variety of detailed reports and documents, including but not limited to performing research, typing, coordinating, proof reading, printing, and compiling

Coordinates the maintenance of general office equipment with internal departments (OTS) and/or external vendors

Assists with training and oversight of new employees within assigned area

Tracks and maintains inventory of supplies. Manages the process of purchasing supplies and services and prepares all appropriate documentation, following LSC purchasing guidelines. Confirms receipt of all goods and services.

Assists with departmental budget preparation and maintenance. May track expenditures on a monthly basis and completes budget analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports as required for leadership

Accurately enters and submits expense reports as needed

Responds to routine correspondence on own initiative, or drafts response for manager’s review on correspondence that requires Manager’s signature

Plans and coordinates a variety of meetings, events, trainings, etc., including but not limited to venue reservations, space assignment, handouts and meal arrangements

Responsible for other reasonable, related duties as assigned

KNOWLEDGE,

SKILLS AND ABILITIES

:

• Able to make decisions in the absence of Management according to departmental procedure
• Excellent attention to detail
• Strong oral, verbal and interpersonal communication skills
• Strong problem-solving skills
• Ability to use and learn a variety of software products
• Ability to effectively and efficiently work on multiple projects

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone…

Title: Part-Time Administrative Specialist III

Company: Lone Star College

Location: The Woodlands, USA

Category: