Overview
Parks and Recreation Administrative Assistant Jobs in Colchester at Town of Colchester
Job Summary:
We are seeking an experienced Administrative Assistant to support the Parks and Recreation Department. The ideal candidate will have at least two years of administrative assistant experience, preferably in a municipal setting, or an equivalent combination of education and experience. This role involves performing a variety of administrative tasks to ensure the office operates smoothly while providing support to the public. This position offers the opportunity to work in a dynamic environment where you can make a difference in the lives of individuals and the youth of Colchester. If you are passionate about recreation, administrative coordination, and helping the community, we encourage you to apply for this position.
Job Duties: Please see the attached Job Description
Additional Details:
Job Type: Full-time; union; hourly; non-exempt Pay: $28.35 per hour Expected hours: 40 per week
Work Location: In person, 127 Norwich Ave, Colchester CT 06415
Benefits: • 401(k) • Dental insurance Town of Colchester, Connecticut 127 Norwich Avenue, Employee assistance program • Flexible spending accounts • Health insurance • Health savings account • Life insurance • Paid time off • Vision insurance
How to Apply: To be considered, please submit a completed Town of Colchester employment application, resume, and cover letter.
Employment application can be found at: https://www.colchesterct.gov/human-resources/pages/employment-opportunities
Human Resources Department: 127 Norwich Avenue Colchester, CT 06415 or via email to [email protected]
Application Deadline: Open until filled
Town of Colchester is an Equal Employment Opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on color, race, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other protected characteristic as outlined by federal, state, or local laws.
Job Description
GENERAL STATEMENT OF DUTIES
Perform administrative responsibilities for the Parks and Recreation Department. Work in a safe and responsible manner, including following both OSHA and Town of Colchester safety policies.
WORK SCHEDULE Monday-Friday, 8:00am-4:30pm with a half hour lunch (40 hours/week). SUPERVISOR Works under the direct supervision of the Director of Parks and Recreation SUPERVISION EXERCISED None
ESSENTIAL DUTIES
- Create flyers, emails, and marketing material to promote departmental programs.
- Assist in the preparation and promotion of special events as assigned.
- Customer service and program reservations and registrations, including in-person, email and phone.
- Assist in the maintenance of department web page.
- Maintain or create document filing.
- Comply with Town of Colchester Personnel Policies
- Process and Submit requests for payment and deposit forms.
- Responsible for billing and collection on delinquent accounts
- Protect the confidentiality of all information, including personal information of employees, clients, and campers as well as proprietary business data, intellectual property and represent the department professionally.
- Assist with events and activities, as needed.
- The above duties describe the most significant duties performed and are not to be considered a detailed description of every duty of the position. Other related duties may be assigned.
- Attend ongoing training programs, as requested.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
1) Must have:
- Knowledge of office management practices and procedures.
- Strong interpersonal skills and ability to work well with the public.
- Excellent written and oral communication skills.
- Understanding of procedures Strong communication, organizational efficiency, and customer service skills.
- Bookkeeping and general math ability.
2) Must be able to:
- Communicate and work effectively with a diverse group of people.
- Exhibit professional manners with clients, co-workers, and the public.
- Work independently or as part of a team.
- Prioritize duties and exercise effective time management.
- Maintain accurate records.
- Lift and/or move up to 45 pounds.
- Perform the essential functions of the job with minimal supervision Effectively operate software necessary for the job, such as Word, Excel, Outlook, Publisher, and Munis.
EDUCATION AND EXPERIENCE
- High School diploma or equivalent
- Two years’ experience in administrative assistant work with municipal experience preferred; or an equivalent combination of education and experience.
WORK ENVIRONMENT
It is the policy of the Town of Colchester to provide a safe and healthy workplace for all employees. The Town of Colchester is committed to reducing and controlling the frequency and severity of work-related accidents. It is the responsibility of every employee to report all accidents, incidents, and occupational illnesses, as well as any perceived hazardous conditions. While performing the duties of employment, it is the employee’s responsibility to work in a safe and responsible manner. This includes following both OSHA and Town of Colchester safety policies.
This job description is not all-inclusive and is subject to change by the Board of Selectmen at any time. Full-time; Union; Hourly; Non-Exempt
Job Type: Full-time
Pay: $28.35 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Parks and Recreation Administrative Assistant
Company: Town of Colchester
Location: Colchester
