Overview
Operations Support Specialist – CORP Jobs in Irvine, CA at Aperto Property Management, Inc
Operations Support Specialist
An Operations Support Specialist in property management performs a range of technical and administrative duties to support daily operations. This role requires knowledge of operational processes and is responsible for managing day-to-day activities, supporting team performance, and assisting with functions such as customer service and operations. The Operations Support Specialist ensures efficient operations by providing administrative and technical support to the team.
This position also supports the corporate office by managing office supply inventory and ordering, coordinating meetings, events, and team functions, and organizing office lunches and related activities. A proactive, service-oriented approach is required to support internal teams and maintain an organized and efficient workplace.
Responsibilities
- Provides administrative support to ensure efficient operation of the office.
- Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
- Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company’s mission, vision, and objectives.
- Responsible for completing assigned projects on time and providing regular updates to senior leadership.
- Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Technical skills, including experience with computer systems, databases, and software such as Microsoft Office, inventory management systems, and enterprise resource planning systems.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Providing administrative support to the operations team including tasks such as scheduling meetings, maintaining records, and creating reports.
- Be able to manage multiple projects simultaneously and prioritize tasks effectively.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Strong customer service & communication skills to operate with other departments & external partners effectively.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
- Assist in the coordination of company and holiday events, corporate gift ordering and logistics.
Qualifications
- High school diploma or equivalent education required
- Property Management experience or multi-site experience preferred
- Minimum of 3 years of experience in operations, administration, or property management
- Yardi software experience, a plus
- Knowledge of office management systems and procedures
- Exceptional customer service standards, in person, by phone and electronically
- Ability to support and prioritize multiple deliverables
- Excellent business acumen
- Ability to adapt to changes in processes and systems and be able to work well under pressure.
- Well-organized and able to manage their time effectively.
- Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
- Resourceful, “Outside the box” thinker.
Pay: $32.00 – $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- Do you have experience supporting property management or multi-site operations?
- Do you have experience supporting a corporate office environment (e.g., ordering supplies, coordinating meetings/events, office logistics)?
Experience:
- Property management: 3 years (Required)
- Operations, Administrative : 3 years (Required)
Location:
- Irvine, CA 92618 (Required)
Work Location: In person
Title: Operations Support Specialist – CORP
Company: Aperto Property Management, Inc
Location: Irvine, CA
