About Us: We are a dynamic and growing company based in Willis, Texas that is full-suite provider of water well solutions, serving municipal utilities, industrial facilities and commercial operations across SE Texas. Our team delivers expert drilling, rehabilitation, maintenance and water well support designed to keep critical systems operating efficiently and reliably. We are committed to quality, safety and exceptional service in every project we undertake.

About the Role: The Operations Support Administrator will provide essential administrative support for our operations team. This role is designed to help operations management remain focused in the field by handling key administrative responsibilities, including timecard approvals to include proper job coding of labor hours, purchased materials approval and proper coding, recruiting coordination, RAMP card reviews and approvals, milage reimbursements, and other general operational support.

Essential Duties and Responsibilities:

• Support daily administrative functions for the operations team to ensure smooth business execution
• Review, track, and assist with timecard/payroll approvals, proper job coding, and analysis for head of drilling operations
• Prepare, process, and monitor billing, and proper job cost coding
• Support recruitment activities by acting as a liaison between department managers (or their designees) and Human Resources, ensuring effective coordination of interview scheduling and seamless organization of new hire orientation
• Assist management organize schedules, reports, and operational records
• Support coordination between field teams, office staff, vendors, and management
• Ensure accurate data entry and recordkeeping across internal systems
• Assist with purchase orders, work orders, and contract-related tasks as needed
• Track deadlines, follow up on outstanding items, and help keep projects moving forward
• Support continuous improvement of administrative processes and workflows

Position Requirements:

• Successfully pass a background check, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy
• Valid U.S. Driver’s License required
• Successfully pass pre-employment drug test and physical, depending on position
• Employment Eligibility Verification (Form I-9 and E-Verify). The Company participates in E-Verify and will submit information from your completed Form I-9 to E-Verify to confirm your employment eligibility

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• 2+ years of administrative, operations support, office coordination, or related experience
• Experience supporting billing, payroll/timecards, recruiting, or pricing functions preferred
• Experience in construction, field services, utilities, industrial services, or a related industry is a plus

Language Skills:

• Excellent communication and interpersonal skills
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Strong written and verbal communication skills

Computer Skills:

• Intermediate personal computer skills, including electronic mail, routine database activity, word-processing, spreadsheet, etc.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Project Management

Other Knowledge, Skills or Abilities:

• Ability to establish relationships, build trust, manage conflict and influence others
• Strong organizational skills with exceptional attention to detail
• High degree of professionalism
• Ability to prioritize multiple tasks and work independently with minimal supervision
• Comfortable working in a fast-paced, team-oriented environment

Physical Demands:

• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner
• Close vision (clear vision at 20 inches or less)
• Sedentary physical daily activities of an administrative nature
• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position will be located in our Willis, Texas office
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation
• Moderate noise (examples: business office with phones, computers, and printers)
• Regular business hours (Monday-Friday, 8am-5pm)

JOIN WEISINGER

Build Your Career With a Company That Invests in You

Comprehensive Benefits • Career Advancement • A Company That Invests in You

Weisinger offers competitive pay and a comprehensive benefits package designed to support you and your family. Employees receive paid holidays, vacation time, and an extended paid holiday break during Christmas and New Year’s. Our medical plans includes multiple plan options, with dental and vision offered as additional voluntary benefits. We also provide company‑paid life insurance & AD&D, and disability insurance, along with a large variety of employee‑paid ancillary options. A 401(k) plan with a company match further supports long‑term financial wellness. All benefits are subject to change annually or at any time at the discretion of the Chief Executive Officer.