Overview
Operations & Maintenance Scheduling Coordinator Jobs in Scottsdale at Sway VRM
About Us
Sway is a boutique luxury short-term rental management company based in Scottsdale, managing premium vacation properties across the Scottsdale and Phoenix area. We’re known for high-touch service, attention to detail, and taking exceptional care of both our homeowners and their guests. Vacation rentals are a fast-paced, around-the-clock business, and we’re looking for an organized, proactive team member to help keep our operations running smoothly.
The Role
We need a reliable, detail-oriented Operations & Maintenance Coordinator to support our founder and day-to-day operations. You’ll be the person who keeps maintenance on track, stays on top of administrative work, and helps make sure nothing falls through the cracks. This is a full-time, hybrid position based out of our Scottsdale office, with a mix of in-office and remote work. It’s ideal for someone who is highly organized, communicates clearly, and likes owning their responsibilities in a dynamic, service-driven environment.
What You’ll Do
Schedule and coordinate maintenance and repair tasks across our portfolio of properties (cleaning, handyman, HVAC, pool, landscaping, etc.)
Track open work orders and follow up with vendors to ensure jobs are completed on time
Communicate with vendors to confirm scheduling, pricing, and completion
Handle general administrative work: data entry, document organization, filing, and recordkeeping
Help manage calendars, correspondence, and routine communications
Support owner and guest communications as needed
Track and organize vendor invoices and expenses
Respond to time-sensitive property and guest matters, including a defined weekend rotation
Provide general day-to-day support to the founder and keep priorities moving
What We’re Looking For
Highly organized with strong attention to detail
Excellent written and verbal communication
Proactive and dependable — you follow through without being chased
Comfortable with technology (Google Workspace, scheduling tools, property management software)
Able to juggle multiple tasks and shifting priorities
Self-directed and trustworthy in a hybrid/remote setting
Available for a consistent Monday–Friday schedule with some weekend coverage on rotation
1+ years of administrative, operations, or coordination experience preferred
Bonus Points
Experience in property management, hospitality, real estate, or short-term rentals
Schedule & Compensation
Full-time, 40 hours per week
Hybrid: in-office at our Scottsdale location 3–4 days per week, remainder remote
Some weekend availability required.
Salary: $39,000–$44,000 per year, depending on experience
Paid time off (PTO) and paid holidays
Pay: $39,000.00 – $44,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: Hybrid remote in Scottsdale, AZ 85260
Title: Operations & Maintenance Scheduling Coordinator
Company: Sway VRM
Location: Scottsdale
