Overview
Operations Coordinator / Executive Assistant Jobs in Gilbert, AZ at Relentless Pursuit Construction LLC
Relentless Construction is a fast-growing, licensed general contractor in Gilbert, AZ specializing in residential window & door replacement, with a growing roofing division. We’re hiring an Operations Coordinator / Executive Assistant to be the operational backbone of our office — owning window order entry, keeping our sales pipeline clean, and taking work off the plates of our CEO and CFO so the team can keep growing.
This is a ground-floor seat at a young, fast-moving company with a real path to Operations Manager. If you’re obsessive about accuracy, thrive in a fast pace, and like building systems instead of just following them — this is your seat.
What You’ll Do
Order Entry & Production Support
- Enter window & door orders accurately into manufacturer portals — verifying sizes, glass packages, colors, and specs against the signed contract and measure sheet
- Track every order from submission to delivery and proactively flag delays
- Coordinate with the install team on material arrival and install dates
- Manage remakes, warranty claims, and damaged/missing parts directly with manufacturers
- Pull permits and schedule inspections with local municipalities
Pipeline & CRM Management
- Keep our CRM (GoHighLevel) clean and current — every lead, appointment, and deal in the right stage
- Move deals through the pipeline, trigger follow-ups, and keep dispositions accurate
- Build weekly reporting (pipeline, sold jobs, install schedule) for leadership
- Support the sales team with appointment scheduling and confirmations
Executive & Office Support
- Manage calendars, schedule meetings, and handle follow-ups for the CEO and CFO
- Prep contracts, change orders, and documents; light data entry into QuickBooks as directed
- Coordinate with vendors and suppliers; track purchase orders and deliveries
- Run point on office operations and ad-hoc projects — the dependable "get it done" person
What You Bring
- 2+ years in operations coordination, executive assistance, order entry, or office administration (construction, home services, or manufacturing a big plus)
- Relentless attention to detail — order errors cost real money and time, so accuracy is the job
- Comfortable in CRMs and spreadsheets, and fast at learning new software
- Strong written and verbal communication; able to support two busy leaders and juggle priorities
- Self-starter who thrives in a fast-moving, build-as-we-go environment
- Reliable, in-office, on-time presence in Gilbert
Nice to Have
- Window/door or roofing industry experience
- Familiarity with GoHighLevel and QuickBooks
- Experience at an EOS/Traction-run company
Compensation
- $25–$32/hr depending on experience
- Full-time, in-office (Monday–Friday) in Gilbert, AZ
- Ground-floor role at a high-growth company with a clear path to Operations Manager
Relentless Construction is an equal opportunity employer.
Pay: From $25.00 per hour
Work Location: In person
Title: Operations Coordinator / Executive Assistant
Company: Relentless Pursuit Construction LLC
Location: Gilbert, AZ
