Overview
Operations Assistant Jobs in McPherson, KS at Multi Community Diversified Services, Inc.
Position Summary: The Operations Assistant provides administrative and operational support to the Director of Residential Services and helps ensure the day-to-day functions of the department run smoothly. This position serves as a key support role by assisting with scheduling, compliance-related tasks, communication, and coordination of meetings and projects. The Operations Assistant must be highly organized, dependable, and able to manage multiple priorities in a fast-paced environment.
Pay: $18-20 / HR
Essential Duties and Responsibilities:
Scheduling & Staffing Support
- Serve as backup to the Scheduler as needed.
- Assist with staff scheduling, shift coverage, call-ins, and schedule adjustments.
- Help maintain accurate staffing records and scheduling systems.
- Communicate scheduling changes to staff and leadership in a timely manner.
Clinical / Medication Support
- Serve as backup support to the Nurse for medication check-ins and related coordination.
- Help maintain documentation and communication related to medication compliance.
- Coordinate with residential teams to ensure timely completion of required med-related tasks.
Administrative & Operational Support
- Schedule meetings with stakeholders, staff, families, providers, and community partners.
- Prepare agendas, take notes, and follow up on action items when needed.
- Organize files, records, spreadsheets, and departmental reports.
- Assist with special projects, audits, and operational initiatives.
- Handle general correspondence, phone calls, and routine inquiries.
- Provide day-to-day administrative assistance to the Director of Residential Services.
- Help prioritize tasks, track deadlines, and manage workflow.
- Support problem-solving efforts and follow through on assigned action items.
Qualifications:
- High school diploma or equivalent required
- Previous administrative, operations, scheduling, or office support experience preferred.
- Strong organizational and time-management skills.
- Ability to handle confidential information professionally.
- Strong communication and interpersonal skills.
- Proficiency with Microsoft Office, Google Workspace, spreadsheets, and scheduling software.
- Ability to multitask and adapt to changing priorities.
Preferred Experience:
- Experience in healthcare, residential services, human services, or developmental disability services.
- Familiarity with staffing coordination, HR processes, or medication administration systems.
Work Environment: This position is primarily office-based with regular interaction across residential locations, staff teams, and stakeholders. Occasional travel between sites may be required.
Key Competencies:
- Organization
- Reliability
- Professionalism
- Attention to Detail
- Communication
- Flexibility
- Initiative
- Teamwork
Pay: $18.00 – $20.00 per hour
Work Location: In person
Title: Operations Assistant
Company: Multi Community Diversified Services, Inc.
Location: McPherson, KS
