Overview
Operations Assistant Jobs in Attleboro, MA at Woodcraft Designers & Builders, LLC
Company Description
WoodCraft Millwork is a leading provider of architectural millwork with a custom 50,000 sq ft woodwork shop. Based in Attleboro, MA, we are well-regarded within the industry for our diverse technical capabilities, professional project management, and consistent performance. We view our customer relationships as partnerships and uphold core values of integrity, trust, commitment, safety, quality, and honesty in every project.
Job Summary
We are seeking a dynamic and highly organized Operations Assistant to join our team! This vital role ensures the smooth and efficient functioning of daily office operations, supporting administrative tasks, managing communication channels, and maintaining organizational workflows. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to help keep our office environment productive and welcoming. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence. . The Operations Assistant will be responsible for providing executive administrative assistance, communication support, administrative assistance, and office administration. The Assistant will also be responsible for organizing and coordinating various tasks and projects under the guidance of the Chief Executive Officer and Executive Director.
Duties
- Organize the CEO’s Daily Agenda via various systems and processes set in place.
- Hold Staff Accountable for Updates on All Operational Requirements.
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette.
- Handle data entry tasks accurately using computer literacy tools such as Microsoft Office and Google Workspace, ensuring all records are up-to-date and well-organized.
- Perform Special Projects such as Office and Warehouse Inventory, Organizing, Labeling, Etc.
- Oversee office management functions including filing, document proofreading, calendar management, and scheduling appointments or meetings.
- Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and basic financial recordkeeping.
- Assist with clerical duties such as photocopying, faxing, mailing, and maintaining organized filing systems.
- Provide general administrative support including typing correspondence, managing office supplies inventory, and supporting personal assistant tasks as needed.
- Facilitate effective communication within the team through organizational skills that prioritize tasks efficiently and ensure timely completion of projects.
Experience
- Prior office experience in an administrative or clerical role is preferred; familiarity with office management practices is highly valued.
- Proven computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry software.
- Experience with bookkeeping software such as QuickBooks is a plus.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent phone etiquette and customer support skills to handle inquiries professionally across multi-line phone systems.
- Demonstrated time management skills with the ability to prioritize tasks efficiently while maintaining accuracy in proofreading and data entry. Join us as an Operations Assistant and become an essential part of a dedicated team committed to operational excellence!
Qualifications
- Executive Administrative Assistance, Administrative Assistance, and Office Administration skills
- Strong written and verbal communication skills
- Excellent organization skills
- Ability to prioritize and manage multiple tasks
- Proficiency in Microsoft Office Suite
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality
- Experience in construction industry is a plus
Benefit Package Offerings:
- Competitive Annual Salary (Range $67,500 – $77,500)
- Health Insurance / Dental / Vision
- Vacation Time / Sick Time / Holidays
- Some of the Woodcraft Benefits
- Company Closed for the week of 4th of July and Paid!
- 12 Total Holidays Paid!
- 1 Floating Birthday Paid Day Off!
- Early Office Schedule
- Hours 7:00am – 3:30pm
- Daily in the Office + Availability from Home when Needed.
Pay: $25.14 – $30.28 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Operations Assistant
Company: Woodcraft Designers & Builders, LLC
Location: Attleboro, MA
