Overview
Operations Administrative Support Jobs in Brooklyn, NY at Coalition for Hispanic Family Services
COALITION FOR HISPANIC FAMILY SERVICES
Job Posting
Job Title: Operations Administrative Support
Department: Administration
Reports to: Office Manager
Salary Range: $50,000 – $60,000 based on experience, skills and education.
Work Hours: 35 hours Work hours are Monday – Friday 10am – 6pm Flexibility in hours is necessary which may include emergency availability on weekends.
Location: In-person, Bushwick, Brooklyn
Deadline to Apply: Open until filled
To apply: Submit a resume and cover letter with qualifications via email with subject line: Hiring – Operations Administrative Support to Sal Morales, Director of Operations & Contracts at [email protected].
ABOUT COALITION FOR HISPANIC FAMILY SERVICES (CHFS):
CHFS is a community- based, family-focused organization of color providing an array of services to children and families in North Brooklyn and Western Queens. For over 36 years, CHFS has worked with vulnerable populations that include children in foster care, seriously emotionally disturbed children, youth, and families at risk of abuse and neglect. Our strength-based model also supports progressive youth development programs, family support services and community school partnerships, The provision of accessible, high-quality family focused services to families of color is central to our holistic approach of strengthening families in a culturally competent manner. Our family- centered work serves to strengthen communities one family at a time.
POSITION SUMMARY/OBJECTIVE:
The Operations Department manages the day-to-day operations of agency facilities which includes main office, off-site offices and related support to all Community & After School programs. To make this possible the Operations Administrative Support staff must work closely with the Director of Operations & Contracts and Office Manager to facilitate and ensure the timely completion of the administrative, facility and fiscal responsibilities of the department.
RESPONSIBILITIES:
- Assist with the timely ordering and disbursement of program/department/client supply requests.
- Timely processing of Operations related vendor invoices to include allocation of expenses to programs or departments and uploading to Doclink fiscal software for processing.
- Manage and track building maintenance and repair requests and related data reports Assist with HR onboarding requests for new employees and offboarding departing staff
- Works with HR and IT to set up offices and cubicles for new hires.
- Assist with Operations related databases and office systems
- Maintain filing systems (digital and physical)
- Ensure office equipment is functioning and maintained
- Assist with managing vendor relationships (cleaning, IT, utilities, etc.)
- Assist Operations Director/Office Manager with daily office operations and workflow
- Assist with monitoring schedule and oversight of cleaners, janitors, and security personnel.
- Reception coverage when necessary
- Handle inquiries and direct them to appropriate Operations staff
- Support internal communication and coordination between departments
- Assist with special projects, agency activities or meeting coordination
QUALIFICATIONS:
Associates or Bachelor’s Degree preferred with three or more years’ experience in operations/financial administrative support in a diverse organization with various departments/programs. HS diploma or GED considered with five or more years’ experience. Excellent communication, and organizational skills, strong writing skills and knowledge of Microsoft 365 Software Suite including SharePoint, Word and Excel is required.
EMPLOYEE BENEFITS:
– Health insurance – Dental insurance
– Vision Insurance – Life insurance
– 401k (with employer match) – Flexible spending account
– Paid vacation/sick/holidays
Coalition for Hispanic Family Services is an Equal Opportunity Employer committed to diversity in the workplace across all employment opportunities.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Ability to Commute:
- Brooklyn, NY 11237 (Required)
Work Location: In person
Title: Operations Administrative Support
Company: Coalition for Hispanic Family Services
Location: Brooklyn, NY
