Overview
Operations Administrative Assistant Jobs in Redmond at Seattle Event Solutions
Operations Administrative Assistant
Pay Rate: $23.00–$25.00 per hour – Part Time / Seasonal July – September
Position Summary
The Operations Administrative Assistant provides administrative and operational support to the Director of Operations and General Manager. This position plays a key role in the operations of the venue by assisting with employee administration, event preparation, inventory management, vendor coordination, and office organization. The ideal candidate is highly organized, detail-oriented, able to multitask in a fast-paced environment, and willing to assist wherever needed to ensure successful venue operations.
Must provide your own computer/laptop – employer will provide the Microsoft 365 permissions.
Must be in person.
Essential Duties & ResponsibilitiesAdministrative Support
- Assist the Director of Operations and General Manager with daily administrative tasks and special projects.
- Maintain organized electronic and physical filing systems for receipts, invoices, contracts, permits, correspondence, and operational documents.
- Prepare reports, spreadsheets, logs, and other administrative documents as requested.
- Monitor and respond to emails, phone calls, and general correspondence as directed.
- Schedule meetings and assist with appointment coordination.
- Maintain confidentiality of employee and company information.
Payroll & Employee Support
- Assist with employee timecard management, review, and corrections.
- Follow up with employees regarding missing documentation, scheduling concerns, or payroll discrepancies.
- Assist with onboarding in Toast program, paperwork requirement tracking and maintaining employee records.
- Support seasonal staffing efforts and employee communications.
Event Operations
- Assist with pre-show and post-show operational duties.
- Coordinate radio distribution, tracking, logging, and collection.
- Track and follow up on missing operational equipment.
- Support administrative event setup requirements as directed by venue management.
- Assist with credential preparation and event materials as needed.
Inventory & Vendor Coordination
- Assist the Director of Operations with inventory counts and inventory tracking.
- Assist with food vendor coordination before, during, and after events.
- Maintain inventory records for operational equipment and supplies.
- Help coordinate deliveries and vendor arrivals.
Office & Operations Support
- Maintain organized workspaces and operational storage areas.
- Assist with processing receipts, invoices, purchase documentation, and expense tracking.
- Help maintain standard operating procedures (SOPs) and supporting operational documentation.
General Responsibilities
- Perform a variety of administrative and operational duties as assigned.
- Provide support during concerts and special events, including evenings, weekends, and holidays as needed.
- Demonstrate professionalism, flexibility, and a team-first attitude in a fast-paced outdoor venue environment.
Qualifications
- High school diploma or equivalent required.
- Previous administrative, office, or operations experience preferred.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise sound judgment.
Physical Requirements
- Ability to work in an outdoor environment in varying weather conditions.
- Ability to stand and walk for extended periods during events.
- Ability to lift and carry up to 30 pounds.
- Ability to work evenings, weekends, and holidays based on the event schedule.
Work Environment
This position operates in both an office setting and throughout the venue during live events. The work environment is fast-paced and requires flexibility, professionalism, and the ability to adapt to changing operational needs.
Pay: $23.00 – $25.00 per hour
Work Location: In person
Title: Operations Administrative Assistant
Company: Seattle Event Solutions
Location: Redmond
