Overview
Operations & Administration Coordinator Jobs in Dubai, United Arab Emirates at CXC Upstream Ltd
Title: Operations & Administration Coordinator
Company: CXC Upstream Ltd
Location: Dubai, United Arab Emirates
The role
This is a varied role supporting both operational and administrative functions across the business. You'll work closely with site leadership, department managers and external suppliers to ensure day-to-day activities are well coordinated and administrative processes run smoothly.
This role would suit someone who enjoys taking ownership, thrives in a fast-moving environment and is comfortable supporting multiple priorities at once.
Key responsibilities
- Provide day-to-day administrative support to the management team
- Coordinate meetings, travel, accommodation and logistics for staff and visitors
- Maintain accurate operational records and company documentation
- Prepare reports, presentations and correspondence for management
- Support onboarding and administration for new employees and contractors
- Coordinate office supplies, equipment and facilities
- Liaise with suppliers, contractors and service providers
- Assist with procurement administration, purchase orders and invoice tracking
- Support HR, Finance and Operations teams with general administrative requirements
- Maintain organised filing systems for operational, commercial and compliance documentation
- Track action items from meetings and ensure follow-up is completed
- Identify opportunities to improve administrative processes and operational efficiency
What you'll bring
- 2+ years' experience in an administrative, operations support or office coordination role
- Excellent organisational and time management skills
- Strong written and verbal communication
- High attention to detail and accuracy
- Proficiency with Microsoft Office, particularly Excel, Word and Outlook
- Ability to prioritise multiple tasks in a fast-paced environment
- Professional approach with the ability to work across all levels of the organisation
