Overview
Operational Assistant Jobs in Salt Lake City, UT at eTeam Inc.
Position Summary
We are seeking a friendly, detail-oriented Operational Assistant to provide both front-facing support and administrative assistance. This role plays a key part in day-to-day operations and provides valuable support to the Human Resources team. The ideal candidate is highly organized, adaptable, and enjoys working in a dynamic office environment.
Key Responsibilities
Operational Support
- Welcome and assist visitors, including customers, employees, and other guests.
- Manage front desk operations, including answering phones and handling mail.
- Coordinate meetings, conference calls, room reservations, and training schedules.
- Create professional presentations, reports, and newsletters using Microsoft Office or desktop publishing software.
- Maintain employee ID badges (creation, replacement, and access).
- Assist in emergency response procedures when needed.
HR & Payroll Support
- Support staffing and agency communications.
- Schedule candidate interviews and maintain HRIS records.
- Assist with employee onboarding and respond to employee inquiries.
- Maintain and organize employee files, including new hire documentation and ongoing updates.
- Prepare materials for new hire orientation, including welcome packets, room reservations, and catering coordination.
- Process e-Verify and notify HR of any non-matches.
- Coordinate employee programs, such as training, health fairs, recognition events, and holiday activities.
- Maintain up-to-date employee bulletin boards for compliance.
- Set up employees in timekeeping systems and assist with LMS portal or payroll system login issues.
- Support community engagement initiatives and events.
Qualifications
- High School Diploma or GED required; Bachelor’s degree in HR preferred.
- Previous HR administrative or internship experience is a plus.
- Proficient in Microsoft Office (Excel, Word, Access, Outlook, PowerPoint).
- Strong communication, interpersonal, and organizational skills.
- Able to maintain confidentiality and handle sensitive information.
- Flexible and able to prioritize tasks in a fast-paced environment.
- Must be at least 18 years old.
Work Environment & Physical Requirements
- Primarily a sedentary office role with occasional filing, lifting, or bending.
- Routine use of office equipment such as computers, phones, photocopiers, and fax machines.
ET_PB01
Pay: $21.00 – $23.00 per hour
Work Location: In person
Title: Operational Assistant
Company: eTeam Inc.
Location: Salt Lake City, UT
