Overview
Officer – Marketing Admin (Fresh Grad) Jobs in Telok Panglima Garang, Selangor, Malaysia at GAMUDA
Title: Officer – Marketing Admin (Fresh Grad)
Company: GAMUDA
Location: Telok Panglima Garang, Selangor, Malaysia
Job description:
Job Summary
To assist in overall marketing administrative work of the department, as well as to assist with concierge duties.
Key Responsibilities
1. Assist in overall marketing administrative work and systems, eg. Ariba, Yardi, etc of Marketing department.
2. Assist in handling casual leasing matters such as issuance of Letter of Offer, License Agreement, standard letter, reminders, refund of deposit, etc.
3. Assist in following up all the Letter of Offer and License Agreement are executed by both parties and stamped.
4. Ensure that all incoming and outgoing documents are properly recorded, safely received, and dispatched to the intended recipient.
5. Work in close liaison with internal departments and external parties to follow up all the outstanding documents and approvals.
6. Ensure that all documents are filled systematically, safely and optimally.
7. Maintain an up-to-date database of tenants/ vendors’ contact details.
8. Provide marketing administrative support to Marketing team (which include filing, correspondences, payment collection, collection of tenant/ vendor documentation etc.)
9. Fosters professional and good working relationships with tenants/ vendors.
10. Assist to prepare reports and/or presentation slides for meetings and presentations.
11. Ensure proper inventory and archiving of all Advertising & Promotion materials and gifts.
12. Assist in the preparation and application of event licenses from local authorities.
13. Must be able to work during weekends and public holidays when required.
14. Assist with concierge duties whenever it’s necessary.
15. Carry out ad hoc tasks or duties as required by superior from time to time.
Qualifications
Diploma in Administrative/ Marketing / Communication / Equivalent
Minimum of 3 years working experience in relevant field
Skills & Abilities
Microsoft Office, strong administrative and clerical skills
Good understanding of systems
Good teamwork but able to work independently and able to communicate effectively with a diverse group of people.
Meticulous with attention to details.
Have initiative, independent, adaptive, open minded, cheerful, well organized, aggressive in following up, able to
