Overview
Office Technician-Salinas Police Department Jobs in Salinas, CA at City of Salinas
Title: Office Technician-Salinas Police Department
Company: City of Salinas
Location: Salinas, CA
The City of Salinas is accepting applications for the position of Office Technician with the Salinas Police Department. Any prospective candidate must pass a thorough background investigation before being hired by the Salinas Police Department.
Summary of Duties: The Office Technician performs a variety of responsible, confidential and complex clerical work, payroll, accounting, and administrative duties.
Distinguishing Characteristics: This is an intermediate level clerical class and is distinguished by the ability to perform the full range of duties with only infrequent instruction or assistance.
Supervision Received and Exercised: Receives general supervision from department director or designee. Exercises no direct supervision.
- Prepares, proofreads, and processes a variety of documents, including letters, memos, agendas, reports, statistical charts and forms
- Prepares, processes and maintains all departmental personnel and payroll records for departmental staff
- Prepares and processes personnel actions, hiring requisitions, purchase orders, departmental billing requests, purchasing-related documents and other accounting documents
- Processes performance reviews, performance agreements, leave request forms, workers’ compensation forms and related payment vouchers or other payroll-related forms
- Works with the Finance department to track, code and gather approvals and verify for accurate processing
- Receives, sorts and distributes payroll checks
- Prepares, maintains, and processes personnel action forms, leave balance reports, or other related forms, lists, or rosters
- Monitors and orders office supplies, equipment and uniforms; maintains inventory controls; submits invoices and processes purchase orders
- Assists the public in person and over the phone and serves the public and staff in a courteous and professional manner
- Responds to inquiries as it relates to payroll, leave time, over time, compensatory time, workers’ compensation, or other payroll-related questions
- Researches and compiles information and data for statistical, financial reports, and special projects
- Checks records and forms for accuracy and completeness; sorts and files documents and records; maintains various filing systems
- May accept and account for monies from fees, dependent of department or division
- Assists department director and/or departmental staff in preparing budget reports
- Recommends changes and assist in the development of office and departmental procedures
- Prepares travel authorization forms; informs departmental staff on amounts allowable for meals, mileage, registration and lodging
- May train lower-level clerical personnel, temporary employees, student workers, or volunteers.
- Refers to City policies rules and regulations to respond and refer inquiries as appropriate
- Promotes and maintains safety in the workplace
- Performs other related duties as assigned
Knowledge Of
- Principles and practices of clerical, payroll, and administrative procedures
- Modern office methods and equipment
- Clerical and financial record keeping principles and procedures
- English usage, spelling, grammar and punctuation
- Business arithmetic
- Standard spreadsheet and word processing programs
Ability To
- Make accurate mathematical computations
- Operate standard office equipment
- Process detailed paperwork in accordance with specific policies and procedures
- Establish and maintain effective working relationships with City officials and staff, outside agencies, and the public
- Deal tactfully and courteously with the public and other employees
- Communicate clearly and concisely, both orally and writing
- Understand, apply and explain a variety of organizational, departmental and administrative polices, procedures and related information
- Compile, maintain and monitor complex records, and information
- Work independently in the absence of supervision and work under pressure to meet deadlines
- Maintain confidential data and information
Skills To
- Type at a speed of 40 words per minute . Applicants must provide proof of a valid typing certificate within the last twelve months demonstrating a typing speed of 40 net words per minute at the time of application or submit to the Human Resources Department before the closing deadline.
Education: High School diploma/GED
Experience: Two years of increasingly responsible experience in any of the following areas:
- Clerical or administrative
- Payroll, payroll entry, time-card review experience
- Workers’ Compensation
- Finance, budget or accounting
Licenses and Certifications: A valid State of California Driver’s License dependent on appointment site
Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Business office working environment subject to sitting at a desk for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
For questions, please contact Darlenne Birrueta, Human Resources Analyst at (831) 758-7388 or [email protected]
