Office Specialist III

POSITION GOAL:
To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:
The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.
1. *Analyze data in a previously designed format and provide basic conclusions in report form.
2. *Answer and route telephone calls and provide information as directed.
3. *Collect, record, or enter data/information in a previously designed format.
4. *Collect, receipt and deposit money as directed, including monitoring reconciliation.
5. *Compile data and information and submit in report form.
6. *Compute and tabulate data from computer and document records, including initiation of data/records needed.
7. *Dispense medication to students according to prescribed policy and procedures.
8. *Maintain documents and computer files.
9. *Refer visitors to appropriate personnel.
10. *Operate specialized equipment or computer software on an intermediate level.
11. *Order supplies based on submitted requests.
12. *Prepare reports according to previously designed format.
13. *Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
14. *Receive and distribute supplies/equipment, including authority to sign for receipt.
15. *Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
16. *Schedule activities/appointments on calendar as assigned, including administrative appointments.
17. *Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
18. *Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
19. *Receive information, requests and complaints, and bring to resolution as directed.
20. Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Code: 361403572-369

Hours: 8

Months: 12

School/Site: Daytona Beach, FL

Please contact Laurie Rumer at [email protected] for additional information

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Successful completion of Microsoft Office Suite online assessment test administered under the direction of the Human Resources Division
• Five (5) years of progressively responsible office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Knowledge of business English, spelling and arithmetic
• Ability to file correctly
• Ability to meet and deal effectively with the public and employees
• Ability to develop and maintain effective working relationships with the community and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Ability to use laptop and/or desktop computer(s)
• Skill in using computer software programs and word processing systems and demonstrated level of proficiency for such
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material

• Ability to function with little or no supervision • Ability to exercise sound judgment in making minor decision as directed by supervisor

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

$16.50 – $17.80 per hour

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